Programme Coordinator

BMA; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading firm in industrial development is looking for an Executive Administrator in Durban. This role requires at least 3 years of business administration experience and proficiency in MS Office. You will support the Executive team with meeting coordination, reporting, and document management, while ensuring compliance with company processes. Enjoy a flexible work environment and the opportunity to contribute to a socially-impactful mission.

Benefits

Flexible workplace policy

Collaborative work environment

Social impact focus

Qualifications

• Minimum 3 years of business administration experience required.
• Demonstratable working knowledge of MS Office Suite essential.
• Ability to engage with diverse socioeconomic backgrounds.

Responsibilities

• Lead scheduling and execution of meetings and events.
• Prepare quality reports, presentations, and agendas.
• Maintain organised documentation and information systems.
• Support team operations through meeting scheduling.
• Assist in compliance with reporting requirements.

Skills

Verbal and written communication skills

Attention to detail

Time management skills

Team collaboration

Adaptability

Education

Relevant National Diploma or equivalent

Tools

MS Office Suite

Zoho CRM

Job description

What do we do?

Our purpose is to build dignity and opportunity through sustainable, production-led economies. This means making Africa a globally competitive manufacturing hub. We do this by partnering with leading companies on value chain and business transformation programmes, with governments to develop smart industrial policies, and with industrial clusters to facilitate innovative and sustainable sector development programmes. Our teams innovate and deliver across the spectrum of industry needs, including research, policy development, best practice discovery, value chain and firm-level strategy and execution, manufacturing performance improvement, skills training, sustainability, decarbonisation, and SME development.

What's the role?

You are an energetic, articulate, and highly organised person eager to support our Executive team's administrative needs. This role is critical to the team's ability to produce quality outputs for public and private sector clients. This role is well suited to individuals with expertise and passion for organization, communication, and operational support.

What will you be doing?

• Meeting & Event Coordination

Lead the scheduling and seamless execution of online and in-person meetings, training, workshops, and stakeholder engagements. This includes venue and vendor management, catering arrangements, welcoming delegates, managing attendance, and producing accurate minutes.

• Executive Support & Reporting

Prepare, quality-check, and circulate reports, presentations, agendas, and minutes to support high-impact engagements. Ensure all outputs meet BMA and client standards.

• Document & Knowledge Management

Oversee the organisation, filing, and version control of documentation across internal and external platforms (SharePoint, Zoho). Maintain structured, accessible, and secure information systems.

• Database & Contact Management

Maintain and continuously update contact lists, ensuring stakeholder information is accurate and aligned with company protocols.

• Internal Coordination & Travel

Support team operations through effective scheduling of internal meetings and ad hoc travel arrangements, ensuring logistical needs are met efficiently.

• Team Reporting & Compliance

Assist in managing the Industrial Development team’s reporting requirements to central functions (finance, resource allocation, project tracking), ensuring compliance with BMA’s processes and standards.

• Document Production & Formatting

Format and polish documents for internal and client use, ensuring alignment with BMA’s professional standards and branding.

• Tender & Proposal Support

Coordinate and assure the quality of tender submissions and compliance documents. Support tender screening processes and maintain accurate records of supporting documentation (CVs, project histories, case studies).

• Financial Administration

Process consultant invoices, expense claims, and internal charges in line with BMA’s standard operating procedures, ensuring accuracy and timeliness.

• Confidential Records Management

Ensure all team documentation, including staff CVs and project histories, remain up-to-date and ready for strategic use in tenders and reporting.

• General Executive Administration

Provide a full range of secretarial and administrative services to the Industrial Development team, anticipating needs and ensuring the team can focus on strategic delivery.

Who are you?

• You are highly organised with good verbal and written communication skills
• You have strong attention to detail.
• You are socially adaptable with the ability and desire to engage with people from different socioeconomic backgrounds and in different environments, from boardroom to factory.
• You have the ability to work in a fast-paced environment with good time management skills and the ability to prioritise tasks to meet multiple deadlines.
• You have good working knowledge of MS Office Suite, especially Outlook and Excel.
• You have an intellectual curiosity, see yourself as a learner and find yourself reading and watching videos about topics that fascinate you.
• You are a team player who thrives in a collaborative environment.

Requirements

Essential

• Minimum 3 years of business administration experience
• Relevant National Diploma or equivalent qualification
• Demonstratable working knowledge of MS Office Suite and online engagement platforms such as MS Teams or Zoom
• Demonstratable knowledge of Excel functionality for data processing

Beneficial

• Experience working on Zoho projects and Zoho CRM

What we offer

Working at BMA comes with some important benefits:

• Private drive, social impact. We're a private company working to improve society through industrialisation. We like the balance between the pace of the private sector and the social value our work brings.
• Flexible workplace policy, allowing you to work from home, the office and/or at clients. We encourage you to strike the right balance between undisturbed deep work, collaboration and social engagement.
• Uniquely collaborative and fun working environment. We have a cool induction programme to rapidly immerse you in our world, and a rhythm of huddles which aligns the whole company, includes fun themes and games, and celebrates the wins we achieve every week.

To apply, please click on the link provided and you will be directed to our screening platform where you will be required to answer some basic questions, take three 10-minute tests, upload your CV with contact details and complete a 2 minute video. This process will take you about 45 minutes.

BMA is an Equal Opportunity employer and preference will be given to Previously Disadvantaged Individuals as described in the Employment Equity Act.

Good Luck!