Portfolio Manager - Real Estate

The Recruiters; Durban; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A property management agency in Durban seeks a reliable Portfolio Manager to oversee community schemes. You will handle operational administration, financial records, and ensure effective communication with trustees and members. Ideal candidates will have a Matric exemption, at least 3 years of relevant experience, and good knowledge of compliance laws. The role requires attention to detail, strong communication skills, and the ability to multitask effectively. Own transport is necessary. The position offers a dynamic work environment for professionals.

Qualifications

• Minimum 3 years experience in this position or similar.
• Own transport & drivers licence.
• Mature person.

Responsibilities

• Responsible for day-to-day operational administration of community schemes.
• Ensure professional management service is provided to schemes.
• Attend to complaints, queries, and requests from trustees and members.
• Administer financial records and operating budgets.
• Prepare and coordinate safety programs.
• Attend general and trustee meetings.

Skills

Knowledge of the Sectional Titles Scheme Management Act

Good communication skills

Financial management understanding

Strong administration skills

Good computer skills

Strong organisational skills

Ability to multitask

Attention to detail

Education

Matric exemption

Diploma or Certificate in Office Administration

Job description

We are looking for a reliable and experienced Portfolio Manager whose primary focus will be the point of contact between all parties and assisting in matters where the Portfolio Manager deems necessary. This is achieved by striving to accomplish 24-hour turnaround time together with professional and reliable service continuously.

Duties and responsibilities

• The Portfolio Manager is responsible for the day-to-day operational administration of the sectional title scheme managed by the Company which will include the following specified items :
• Ensuring that a professional Management agency service is provided to Community Schemes (the "Schemes") in accordance with their respective mandate and in terms of a service level agreement concluded with said Property Management ("GAPM")
• Display sound knowledge of property administration, including knowledge of the Sectional Title Scheme Management Act, Community Scheme Ombud Services Act and all other Acts that governs Schemes.
• Professional and ongoing communication with the Schemes Board and members.
• Attending to and ensuring that complaints, queries and requests as submitted by the Schemes Trustees, Directors or members, are resolved timeously.
• Prepare, co-ordinate and ensure that all fire, life safety and other safety programs are established and maintained in accordance with the prevailing legal precepts.
• Ensuring that the day-to-day financial management of the Schemes is carried out and all financial records and files are maintained.
• Administering the Schemes Operating Budget following its approval and adoption by the Scheme and to provide reports when required.
• Attending General Meetings and Schemes Trustee or Board meetings.
• Preparing meeting notices, meeting agendas and meeting minutes of all meetings held by the Schemes.
• Ensuring that all relevant insurance renewals are timeously submitted to the Schemes Boards and on instruction given effect to.
• Attending to insurance claims when required to do so.
• Generally managing and ensuring that the Schemes interests are maintained in a professional manner, having regard to all legislative precepts applicable to the Schemes.
• Ensuring the Property Management companys interests are protected.
• Carrying out all other tasks and meeting responsibilities that relate to the position.
• Reporting to the Division Manager on a regular basis.

Minimum job requirements

• The following requirements are necessary for the Portfolio Manager position :
• Mature person
• Matric exemption
• Minimum 3 years experience in this position or similar
• Own transport & drivers licence

Required knowledge, skills and abilities

• Knowledge of the Sectional Titles Scheme Management Act and Community Scheme Ombud Services Act a requirement
• Good Understanding of the financial management of Schemes
• Comprehensive knowledge of compliance in terms of the Acts
• Good Strong communication skills, written and verbal
• Good computer skills
• Strong Administration skills
• Diploma or Certificate in Office Administration beneficial
• Strong organisational skills
• Ability to work under pressure and multitask
• Attention to detail
• Able to attend afterhours meetings of the Schemes

General Requirements

• Mature professional individual
• Communicative, outgoing and friendly
• Hard working conscientious individual not scared to put in extra time if required
• Strong team player
• Ability to accept criticism, offer solutions and non-confrontational
• Career orientated

If you meet the criteria and would like to apply, please email your updated cv in MSWord , together with a recent head & shoulders picture , to :