Portfolio Maintenance & Admin Coordinator

West Coast Personnel; Wes-Kaap; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A property management firm is seeking a Portfolio Assistant to provide operational and administrative support to the Portfolio Manager. The role involves coordinating maintenance requests, preparing meeting documentation, and maintaining accurate records. Ideal candidates should possess strong communication skills, a keen attention to detail, and the ability to manage multiple maintenance tasks. This position is essential for ensuring the smooth running of day-to-day operations within the organization.

Qualifications

• Strong understanding of maintenance processes and contractor coordination.
• Excellent administrative and organisational skills.
• Clear and professional communication abilities.

Responsibilities

• Assist with preparing meeting packs and maintain accurate scheme records.
• Serve as the primary contact for maintenance requests.
• Track maintenance-related expenses and support budget monitoring.
• Communicate updates on maintenance work to stakeholders.

Skills

Strong understanding of maintenance processes

Excellent administrative and organisational skills

Clear and professional communication abilities

Attention to detail

Ability to manage multiple maintenance tasks

Customer-service oriented

Job description

A property management firm is seeking a Portfolio Assistant to provide operational and administrative support to the Portfolio Manager. The role involves coordinating maintenance requests, preparing meeting documentation, and maintaining accurate records. Ideal candidates should possess strong communication skills, a keen attention to detail, and the ability to manage multiple maintenance tasks. This position is essential for ensuring the smooth running of day-to-day operations within the organization.