Personal Assistant Office Manager

Sa Sales Fraternity; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic company in Pretoria seeks a bilingual Personal Assistant/Office Manager. The role involves providing comprehensive administrative support, managing office operations, and overseeing basic accounting. A minimum of 3 years' experience, proficiency in Microsoft Office, and strong organizational skills are required. The ideal candidate will have an approachable personality and be a reliable presence within the team, contributing to a vibrant work culture.

Benefits

Opportunity for growth

Vibrant work environment

Dynamic company culture

Qualifications

• Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.
• Proficient in Microsoft Office Suite, experience with billing software advantageous.
• Professional, well-groomed, and articulate.

Responsibilities

• Provide comprehensive administrative support to company directors.
• Manage daily office operations ensuring a welcoming environment.
• Assist in coordinating HR functions and office supply orders.

Skills

Bilingual in Afrikaans and English

Strong organizational abilities

Multitasking abilities

Interpersonal skills

Communication skills

Education

Relevant diploma or certification in Office Administration or Business Management

Tools

Microsoft Office Suite

Sage

Xero

Quick Books

Job description

Position Overview

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities

• Provide comprehensive administrative and personal assistance to the company directors and management team.
• Manage daily office operations, ensuring a professional and welcoming environment.
• Handle incoming calls, emails, and correspondence in both Afrikaans and English.
• Schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and manage documentation, reports, and presentations.
• Maintain and organize company records, filing systems, and databases.
• Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
• Oversee basic accounting functions, including invoicing, billing, and expense tracking.
• Assist in coordinating company events, internal communications, and team-building activities.
• Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
• Monitor and order office supplies, equipment, and refreshments.

Requirements

• Language: Fully bilingual in Afrikaans and English (spoken and written).
• Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.
• Education: Relevant diploma or certification in Office Administration, Business Management, or similar.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, Power Point). Experience with accounting or billing software (e.g., Sage, Xero, Quick Books) advantageous.
• Strong organizational and multitasking abilities.
• Personal Attributes: Professional, well-groomed, and articulate.
• Bubbly, approachable, and positive personality.
• Strong interpersonal and communication skills.
• Trustworthy, discreet, and able to handle confidential information.
• Team-oriented with a natural ability to uplift and connect people.

Why Join Us

• Opportunity to work in a dynamic, people-driven company culture.
• A role that combines administration, PR, and light financial coordination.
• Exposure to diverse business operations and growth opportunities.
• A vibrant and collaborative work environment.