Personal Assistant And Committee Coordinator

Dymaxa; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading organization in Gauteng is seeking an experienced Personal Assistant and Committee Coordinator to provide high-level administrative support to the CEO. The role involves scheduling appointments, minute taking, and managing meetings, requiring exceptional communication skills and ability to work independently. The ideal candidate will have a proven track record in executive secretarial roles and excellent command of the English language.

Qualifications

• Proven experience as an Executive Secretarial or Personal Assistant.
• Strong ability in minute taking.
• Excellent command of English, both spoken and written.

Responsibilities

• Schedule internal and external appointments for the General Secretary (CEO).
• Manage internal and external meetings and provide relevant materials.
• Prepare Council meeting packs and ensure timely distribution.

Skills

Executive Secretarial / Personal Assistant experience

Minute taking

Excellent command of the English language

Effective communication (verbal and written)

Ability to work independently

High motivation and enthusiasm

Dependable and punctual

Well-groomed and presentable

Education

Diploma in relevant field

Job description

Overview

Personal Assistant and Committee Coordinator Provide full administrative and secretarial support at a senior level to the General Secretary (CEO) to ensure the smooth management of her day‑to‑day affairs, and the most effective use of her time.

Manage sensitive and complex issues in a professional and objective manner.

Take initiative as appropriate, especially in the General Secretary's (CEO) absence.

Full minute‑taking of all committee meetings within the Council including Board Meetings.

Arranging of meetings and preparation of meeting packs.

Arranging of flights and accommodation, as required.

Behavioural Competency

• Executive Secretarial / Personal Assistant experience – non‑negotiable
• Experience and/or diploma in Minute taking
• Excellent command of the English language
• A stable track record
• Able to communicate effectively, both verbally and in writing
• Able to work independently
• High levels of motivation and enthusiasm
• Dependable and punctual
• Well‑groomed and presentable always

Responsibilities

• Schedule internal and external appointments for the General Secretary (CEO) as and when requested
• Ensure all appointments are captured on the electronic calendar
• Ensure boardrooms are booked out timeously and reflected on the electronic system
• Management of internal and external meetings (rescheduling when necessary and providing relevant materials prior to the meeting, meeting packs)
• Constant on‑time reminders for meetings to staff and stakeholders
• Coordinate client and stakeholder meetings where necessary
• Ensuring the registration of all designated agents with the Labour Department
• Prepare Council meeting packs as scheduled in the annual calendar and ensure stakeholders receive meeting packs two weeks prior to meetings