Personal Assistant

wePlace; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A professional services firm in Johannesburg is seeking a highly adaptable Personal Assistant to support the Director in various functions including legal support, administrative tasks, and client management. The ideal candidate will have a Bachelor’s degree, at least 1 year of relevant experience, and strong organisational skills. Responsibilities include managing schedules, assisting with legal documentation, and coordinating client communications. This role offers a salary between R15,000 and R18,000 per month.

Qualifications

• Minimum of 1 year relevant experience in a similar or multi-functional role.
• Ability to work independently while maintaining confidentiality and professionalism.

Responsibilities

• Assist with drafting, reviewing, and managing legal documents.
• Provide comprehensive diary, email, and schedule management for the Director.
• Act as the primary point of contact for internal teams regarding client management matters.

Skills

Organisational skills

Communication skills

Time-management skills

Attention to detail

Ability to multitask

Education

Bachelor’s degree (LLB preferred)

Job description

Our client is looking for a highly adaptable and proactive Personal Assistant to support the Director in a fast-paced, professional environment. This role requires a candidate who is comfortable wearing multiple hats and contributing across legal support, administrative coordination, client management, and marketing-related activities.

The ideal candidate will be a strong all-rounder with excellent organisational skills, sound judgment, and the ability to work independently while maintaining a high level of confidentiality and professionalism.

Minimum Requirements

• Bachelor’s degree (LLB preferred)
• Minimum of 1 year relevant experience in a similar or multi-functional role
• Strong organisational, communication, and time-management skills
• High attention to detail and ability to multitask effectively

CTC: R15 000 p/m - R18 000 p/m

Key Responsibilities

• Assist with drafting, reviewing, and managing legal documents and correspondence
• Support compliance-related tasks and liaise with external legal stakeholders where required
• Maintain accurate and organised legal records

Administrative & PA Support

• Provide comprehensive diary, email, and schedule management for the Director
• Coordinate meetings, prepare agendas, and take minutes when required
• Manage travel arrangements and general office administration
• Handle confidential information with discretion

Client Management Support

• Act as the primary point of contact for internal teams regarding client management matters.
• Maintain and update client records, databases, and correspondence to ensure accurate and timely information.
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• Monitor deadlines, follow-ups, and action items for client projects to ensure timely delivery.
• Coordinate travel arrangements, itineraries, and accommodations for client-related activities or meetings.
• Assist in the preparation and distribution of client proposals, contracts, and other official documentation.
• Provide general administrative support to the client management team to enhance efficiency and productivity.

Marketing & Business Support

• Assist with basic marketing coordination and content support
• Manage communication materials and support brand-related initiatives
• Coordinate with internal and external partners on marketing-related tasks

Versatility & Environment Fit

• Adapt quickly to changing priorities and business needs
• Take initiative and provide solutions across multiple functions
• Support ad hoc projects as required by the Director

Desired Competencies

• Professional and confident communicator
• Flexible, adaptable, and solutions-driven
• Strong interpersonal and client-facing skills
• Comfortable working in a fast-paced, on-site environment
• Ability to operate independently and manage competing priorities

Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.