People & Culture Administrator People & Culture Johannesburg, South Africa

Kiron Interactive; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic HR firm in South Africa seeks a People & Culture Administrator to provide essential administrative support to the HR team. The role requires managing onboarding processes and handling employee queries with confidentiality and compliance to legislation. Candidates should have a bachelor's degree or diploma in HRM or related fields and demonstrable knowledge of South African labour laws. This position offers a chance to contribute actively to a fast-paced HR environment.

Qualifications

• Minimum of 1‑2 years of proven administrative experience in an HR or corporate environment.
• Strong ability to use MS Office Suite, especially Excel and Google Sheets.
• In‑depth knowledge of South African Labour Law including various Acts.

Responsibilities

• Manage scheduling and coordination of interviews and onboarding processes.
• Serve as first‑level support for employee queries.
• Assist with data extraction for HR metric reports.

Skills

Proactive

Problem-solving

Organisational skills

Communication

Education

Bachelor's degree / National Diploma in HRM, Industrial / Organisational Psychology

Job description

People & Culture Administrator

The People & Culture Administrator provides essential administrative, transactional, and clerical support to the People & Culture team. This role ensures accurate, confidential, and efficient execution of daily HR operational tasks, supporting a seamless employee experience and maintaining strict regulatory compliance across all HR documentation and processes.

Experience

• Minimum of 1‑2 years of proven administrative experience in an HR or corporate environment.
• Experience working in a fast‑paced organisation, ideally a start‑up.
• Strong ability to use MS Office Suite (especially Excel / Google Sheets for basic data tracking and presentation).
• Experience working with diverse and/or remote teams; understanding of remote work environment advantageous.
• Prior experience with an HRIS / HRM system highly desirable.
• In‑depth knowledge of SA Labour Law, including LRA, BCEA, EE Act, SD Act, and POPIA.

Commitment to strict confidentiality and ethical conduct

• Commitment to strict confidentiality and ethical conduct.

Problem‑Solving & Conflict Resolution

• Ability to analyse workplace issues objectively, recommend fair solutions, and mediate sensitive situations professionally.

Stakeholder Management

• Ability to build rapport and effectively communicate and advise employees and management across different technical and non‑technical teams.

Organisational & Planning

• Exceptional attention to detail and organisational skills.
• Reliable and able to manage multiple administrative priorities simultaneously.

Technical Skills

• Foundational understanding of basic HR processes (recruitment, onboarding, leave).

Legal Knowledge

• Demonstrated practical knowledge of key South African labour legislation (LRA, BCEA, EE Act, SD Act).
• Awareness of the importance of data privacy (POPIA).

Soft Skills

• Proactive.
• Growth mindset.
• Comfortable with ambiguity.
• Team player.

Qualifications

• Matric.
• Bachelor's degree / National Diploma in HRM, Industrial / Organisational Psychology, or related.

Required Outputs

• Recruitment, Onboarding & Off‑boarding
  • Manage scheduling and coordination of interviews, including confirmations and interview packets for hiring managers.
  • Administer job posting process across internal and external career portals.
  • Prepare new starter paperwork, compile employee welcome packs, and coordinate IT / building access requests for new joiners.
  • Maintain recruitment filing system, ensuring all candidate and employee files are complete and up‑to‑date.
  • Process all administrative logging forms related to onboarding & off‑boarding checklists.
  • Conduct background checks.
• People Delivery & Support
  • Serve as first‑level support for general, routine employee queries, escalating complex issues to the P&C Officer.
  • Support the P&C team with the central calendar, tracking key dates such as probation endings, performance review cycles, and training schedules.
  • Assist with preparation of materials and scheduling for internal HR meetings, including performance, disciplinary, and grievance proceedings.
  • Support staff initiatives such as recognition programs and organisational events.
  • Assist the P&C Officer with ad‑hoc People & Culture projects as needed.
  • Coordinate all team meetings, including booking rooms, taking minutes and circulating materials and follow‑up information timely.
• Self‑management and teamwork
  • Develop and maintain productive and collaborative working relationships with peers and stakeholders.
• Positively influence and participate in change initiatives
  • Continuously develop own expertise in professional, industry, and legislation knowledge.
• Compliance
  • Take ownership of filing and maintaining all employee records (physical and electronic / HRIS), ensuring data accuracy and compliance with POPIA.
  • Process and track all incoming leave requests and manage the leave administration system.
  • Assist the P&C Officer with payroll submission preparation (new hires, terminations, basic changes, and benefits adjustments).
  • Ensure all P&C documentation (forms, policies, checklists) are version‑controlled and readily available.
  • Collate and organise data required for statutory compliance reporting (e.g., Employment Equity, SDL).

Reporting

• Assist with extraction of data from the HRIS for monthly HR metric reports (e.g., turnover, absenteeism).