Payroll Administrator

RecruitMyMom; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Gauteng is seeking a Payroll Administrator to manage day-to-day payroll capturing. This full-time role focuses on compliance and requires experience with VIP Premier and Sage 300 People. Key responsibilities include maintaining employee records, processing third-party payments, and addressing queries. Ideal candidates should possess a Finance Diploma and 1 to 3 years of payroll experience, with strong attention to detail and organizational skills.

Qualifications

• 1 to 3 years of experience in payroll administration, specifically with VIP Premier and Sage 300 People.
• Strong understanding of EMP201, EMP501, and WCA submissions.
• Familiarity with statutory deductions and South African payroll laws including BCEA.

Responsibilities

• Accurately capture payroll data including attendance and overtime.
• Update and maintain employee records in the payroll system.
• Process and manage third-party payments.
• Ensure timely and accurate payments to vendors.
• Address payroll-related queries and discrepancies.
• Generate payroll reports, ensuring compliance with statutory requirements.

Skills

Attention to Detail

Organisational Skills

Communication Skills

Problem-Solving Skills

Education

Finance Diploma or equivalent

Tools

VIP Premier

Sage 300 People

Job description

Pretoria East, South Africa | Posted on 18/11/2025

We are seeking a meticulous Payroll Administrator to handle the day-to-day payroll capturing, using VIP Premier and Sage 300 People. The role ensures the accurate and timely processing of payroll, statutory submissions, and third-party payments, with a focus on compliance with South African payroll laws and regulations. This full-time, permanent position is based in Pretoria East.

Key Responsibilities

• Day-to-Day Payroll Capturing: Accurately capture payroll data, including attendance, overtime, third-party payments, and other payroll adjustments, ensuring all entries are correctly recorded.
• Employee Records: Update and maintain employee records in the payroll system, ensuring that payroll information is accurate and up to date.
• Third-Party Payments: Process and manage third-party payments, such as garnishments, loan repayments, medical aids, and pension contributions, ensuring they are accurately captured in the payroll system.
• Payments & Records: Ensure timely and accurate payments to third-party organizations and vendors, maintaining proper records of transactions.
• Payroll Adjustments and Deductions: Handle payroll-related adjustments and deductions as required.
• Payroll Queries and Discrepancies: Address payroll-related queries and discrepancies from employees, management, and third-party providers, providing timely and accurate solutions.
• Reporting & Compliance: Generate payroll reports as required, including statutory reports (EMP201, EMP501), third-party payments, and other payroll-related reports.
• Compliance: Ensure compliance with BCEA, SARS regulations, and other relevant statutory payroll requirements.

Requirements

Qualifications:

• Education: A Finance Diploma or equivalent qualification is required.
• Experience: 1 to 3 years of experience in payroll administration, specifically using VIP Premier and Sage 300 People or similar payroll software.

Knowledge:

• Strong understanding of EMP201, EMP501, and WCA submissions.
• Knowledge of third-party payment processes and payroll compliance.
• Familiarity with statutory deductions and South African payroll laws, including BCEA.
• Attention to Detail: High level of accuracy and attention to detail when capturing payroll data, processing third-party payments, and ensuring compliance with statutory submissions.
• Organisational Skills: Strong organisational skills with the ability to manage multiple payroll tasks and meet submission deadlines.
• Communication Skills: Effective communication skills to address payroll queries and collaborate with employees, management, and third-party organizations.
• Problem-Solving Skills: Ability to resolve discrepancies and issues related to payroll and third-party payments quickly and efficiently.