Payroll Administrator

Mr Price Group; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A retail company located in Durban is seeking a Payroll Specialist responsible for accurate processing of payroll for employees. The role includes managing monthly reconciliations, handling onboarding, and termination processes, and addressing payroll-related queries. Candidates should possess a Payroll Diploma and have more than 3 years of payroll experience, coupled with knowledge of Sage/VIP Payroll and basic tax legislation. Strong analytical skills are essential for this role.

Qualifications

• 3+ years payroll experience required.
• Ability to manage various payroll processing tasks is essential.
• Familiarity with payroll systems and reports is necessary.

Responsibilities

• Ensure accurate payroll processing for weekly and monthly schedules.
• Handle employee onboarding and termination payroll procedures.
• Manage leave records and monthly leave provisions.

Skills

Sage/VIP Payroll

Basic tax legislation

Education

Payroll Diploma

Job description

Overview

This person will be responsible and accountable for the accurate processing of weekly and monthly payroll for an allocated portfolio and accurate final salary payment to associates. This person will also be responsible for the monthly 3rd party (e.g. medical aid, Pension etc) reconciliations and payments thereof.

Qualifications

• Education: Payroll Diploma
• Experience: 3+ years payroll experience
• Specific knowledge: Sage/VIP Payroll
• Business understanding: Basic tax legislation

Responsibilities

1. Payroll Processing: Ensure weekly and monthly payroll processes are followed for current employees, which includes pre payroll reports to be signed off by line managers.
2. Payroll Processing: Accurately ensure the completion of the onboarding process which includes the correct documentation, contract type and cost codes for new associates.
3. Payroll Processing: Complete associate terminations which includes ensuring correct leave balances are captured and final payment is accurate.
4. Payroll Processing: Processing of transfers of associates between divisions which includes correct documentation e.g. amended letter of appointments and any contract changes gets captured.
5. Payroll Processing: Process overtime files received from the Dayforce system.
6. Payroll Processing: Process any adhoc earnings (e.g. long service, acting allowance, incentives, reimbursements and annual bonus etc).
7. Payroll Processing: Process any adhoc deductions (e.g. sample sale purchases, garnishes, staff loans, home loans, study loans etc).
8. Payroll Processing: Process share option schedules received from Investec and verify totals balance back to the schedule. Capture the tax directive numbers for each qualifying associate.
9. Payroll Processing: Process the fringe benefit tax for associates receiving fuel and maintenance benefits.
10. Payroll Processing: Process any monthly/annual salary increases for associates.
11. Payroll Processing: Process flexi benefits for qualifying associates which includes checking current salary does not exceed tax threshold, adjust accordingly and actioning any additional voluntary contributions forms.
12. Payroll Processing: Extract the bank file and balance to the reconciliation, import into ABSA, do bank audits and send for checking and releasing of the payroll.
13. Payroll Processing: Extract general ledger files and import into D365 system for financial managers to balance payroll journals.
14. Payroll Processing: Extract monthly UIF files and export directly to the Department of Labour.
15. Payroll reporting: Run payroll reports to check for errors and correct before finalizing payroll.
16. Payroll reporting: Run reports for month end reconciliations to check it balances to the deductions and earnings before month end payments are processed.
17. Payroll Reconciliation: Extract totals (e.g. earnings, deductions, fringe benefits and company contributions) from payroll, capture on the reconciliation Excel spreadsheet, in order to balance and summarize totals to ensure correct month end payments.
18. Payroll Reconciliation: Check the totals of the extracted reports above balance back to the monthly payment summary.
19. Leave capture and balancing: Import leave batches from Dayforce system into the payroll system.
20. Leave capture and balancing: Run monthly leave reports in order to check balances and inform line managers of any excess leave and/or negative leave.
21. Leave capture and balancing: Process the monthly leave provision report and distribute to divisional financial managers, in order to monitor leave provisions.
22. Leave capture and balancing: Capture any unpaid leave forms.
23. Customer engagement: Address any payroll related questions, queries and concerns.
24. Customer engagement: Assist with any Dayforce vs payroll related queries.
25. Customer engagement: Assist with any mrpflow related queries for new starters, store managers and store associates wanting to change personal details.
26. Customer engagement: Building sound relationships with HR and Line Managers.
27. Supplier engagement: Extract the UI19 schedule and complete necessary documentation and send to the associate.
28. Supplier engagement: Assist with queries relating to UI19's from Department of Labour.
29. Supplier engagement: Assist with queries from Alexander Forbe relating to pension and retirement queries.
30. Supplier engagement: Assist with queries from Discovery Health relating to medical aid/vitality/Gap queries.
31. Supplier engagement: Assist Audit suppliers with payroll audits.