Outbound Supervisor

Edgray Distributors (Pty) Ltd T/A Jumbo; East London; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A distribution company in East London is seeking a candidate to oversee warehouse operations and manage vehicle allocations. Responsibilities include creating purchase orders, processing despatches, and maintaining cleanliness in the workspace. The ideal candidate has at least 2 years of experience in a similar role and possesses an unendorsed driver’s license. Strong proficiency in Excel is required.

Qualifications

• Minimum of 2 years' experience in a similar role.
• Code 08- unendorsed driver’s license and own transport.
• Ability to maintain cleanliness within the department.

Responsibilities

• Create purchase orders and manage daily reporting.
• Process and manage the despatching of uniforms and chemicals.
• Oversee vehicle allocations and ensure vehicle inspections.
• Manage procurement and handle warehouse stock management.
• Handle staff management and departmental administration.

Skills

Advanced Excel

Tools

HRPM (Time and Attendance system)

Warehouse stock management systems (Dolfin and Neptune)

RF Scanning process

Job description

Responsibilities

• Creating purchase orders (WORKFLOW)
• HRPM (Time and Attendance system) – scheduling
• Data Capturing
• Daily Reporting
• HRPM – attach authorized leave forms
• Order Processing, Despatching and Record-keeping of Staff Uniforms
• Procurement, Despatching and Record-keeping of Chemicals (store level)
• Procurement, Despatching and Record-keeping of Stationery (store & head office)
• Allocation of pool vehicles to employees
• Allocation of trucks to drivers
• Ensuring vehicle inspection sheets are completed for all vehicle allocations
• Management of manifests and waybills for trucks for all store deliveries
• Processing and authorisation of truck drivers travel claims and box incentives
• Reconciliation of JUMBO fleet monthly fuel transactions
• Responsible for record-keeping and booking of services and repairs for JUMBO fleet
• Facilitation and booking of all services and repairs for JUMBO fleet
• Fuel Usage tracker for JUMBO fleet
• Procurement and Despatching of equipment and appliances for new store openings
• Procurement and Despatching of store fittings and fixtures
• Ticket Tracking and Resolution on Spiceworks (WHS Boxes system)
• Netstar reporting and monitoring (vehicle tracking JUMBO fleet)
• Administration and payment of traffic fines for JUMBO fleet
• Negotiation / Liaising with 3rd party suppliers – RTT Couriers
• RTT Courier system navigation
• Warehouse stock management systems and reporting – Dolfin and Neptune
• Physical Stock Management process
• RF Scanning process – bulk pick plastics for stores
• Capturing IBTs (Inter Branch Transfers / Stock Movement) between / from stores
• Monitoring of CCTV cameras (within warehouse)
• Work closely with all other departments to provide best service to them.

Housekeeping

• Maintain cleanliness within the department / workspace.

General

• Adhoc tasks allocated by the Outbound Manager / Warehouse Manager.
• Staff management (within department)
• Department Management in absence of HOD
• Ensure filing and archiving is up-to-date

Minimum Requirements

• Minimum of 2 years’ experience in a Similar role
• Code 08- unendorsed driver’s license (+own transport)
• Advanced Excel

Undertakings

• Criminal / Credit Check
• Qualification verification