Order Coordinator

MindMatch Consulting; Cape Town; On-site; ZAR 30 000 - 45 000; Full time

Job summary

A leading consulting firm in South Africa is seeking a Co-Ordinator responsible for managing delivery orders ensuring they are delivered on time with high quality. The ideal candidate will have strong administration experience and proficiency in Microsoft Office, particularly Excel and Word. Responsibilities include acting as a single point of contact for the customer, driving orders forward, and maintaining updates. A strong customer focus and excellent communication skills are essential for this varied role.

Qualifications

• Responding to customer emails with excellent written communication skills.
• Ability to work with various team members and styles.
• Maintaining order updates and managing customer expectations.

Responsibilities

• Drive all delivery orders forward and ensure timely delivery.
• Act as the single point of contact for customers during the order journey.
• Manage queries into delivery and direct them to relevant parties.

Skills

Administration experience

Customer focus

Excellent written communication

Proficiency in Microsoft Office Suite

Ability to prioritize tasks

Organizational skills

Tools

Microsoft Excel

Microsoft Word

Web browsers

Job description

Summary and purpose of the Job:

The Co‑Ordinator will be responsible for driving all delivery orders forward and to make sure orders are delivered on time, with appropriate quality and scope. Orders will be scheduled and managed from point to point with liaison between suppliers, engineering, procurement and scheduling and other delivery teams.

This will be a varied role as you will be providing administrative support across multiple areas of Delivery Operations.

Responsibilities:

The extent of your duties will include but are not limited to:

• Receiving orders and acknowledging them to the customer.
• Provisioning circuits on carrier portals.
• Ownership of orders from point to point including liaising with relevant departments within the business.
• Keeping the customer informed during delivery and installation with high level customer service.
• Co‑ordinating multi technology orders and being the single point of contact (SPoC) for the customer during the order journey.
• Engineer scheduling and diary management, ensuring engineering assigned to the customer’s sold solution has the correct skill sets, equipment, and that associated services are ordered and in place
• Point of contact via phone and email for delivery department
• Manage queries into delivery and direct to relevant parties
• Managing internal and external customer expectations
• Maintaining order updates, daily work in progress, (WIP) management
• Maintaining weekly product delivery forecasts
• Performing daily process to review usage and update services accordingly
• Data input, utilising good knowledge of Microsoft apps (Excel, Word etc)
• Placing/amending orders on supplier portals
• Internal sales support, availability requests etc
• Processing cancellations

The successful candidate will have:

• Administration experience.
• A customer focus and a strong ‘can do’ attitude.
• A team player and the ability to work with people of all working styles, backgrounds, experience, etc.
• Experience of responding to customer emails demonstrating excellent written communication skills and attention to detail.
• Excellent influencing and interpersonal skills with the ability to communicate at all levels.
• Proficiency with the Microsoft Office Suite (Outlook, Word, Excel).
• A good understanding of web browsers and databases with the ability to understand IT technical terminology.
• Ability to prioritise and handle multiple assignments at any given time
• Ability to complete complex tasks and projects quickly, react with appropriate urgency to situations that require a quick turnaround.
• Highly organised with excellent time management skills and attention to detail.
• Eagerness to learn and develop and willing to go the extra mile.
• Reliable and approachable.

Desirable Skills and Experience

• Minimum of 1 years experience in delivering telecoms orders, with a focus on BT Openreach supply
• Customer service experience, ideally in a fast paced environment
• Proficient in MS Office, specifically Word, Outlook and Excel
• Strong planning and coordination skills
• Understanding of cloud and IT products within a Telecoms environment
• Experience of T1 Carrier portals would be an advantage, Openreach/BT/TTB etc.