Operations Administrator

Talented Recruitment Specialist; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking an individual for a role involving quality assurance and flight operations. You will act as the main point of contact for various compliance tasks, conduct internal audits, and manage administrative duties related to crew and aircraft allocation. This role requires effective communication and a focus on maintaining strong client relationships. Enthusiasm for teamwork and attention to detail are essential for success in this position.

Responsibilities

• Point of contact for AOC setup and internal document control.
• Conduct internal audits and ensure compliance with CAA regulations.
• Manage crew and aircraft allocation and planning.
• Maintain accurate record keeping and deal with client queries.

Job description

Duties and Responsibilities :

Quality Assurance :

• Will be the point of contact for the elected company that will be setting up our AOC.
• Internal document control
• Internal audits
• The monitoring of the concerns of the civil aviation authority in respect of changes and updates to the regulations for the perceived effect on the company
• Oversight of CAA Compliance
• Assistance with CAA audits
• Other QA tasks may be identified

Flight Operations :

• Crew and aircraft allocation and planning
• Record keeping and administrative duties
• Reports
• Generating weekly reports for all aircraft flying and utilization
• Invoice checking
• Dealing directly with the clients and queries
• Coordinating with aircraft owners and aircraft availability
• Client liaison with regards to the preparing of the flight itinerary
• Building and maintaining good relationships with clients
• Liaise with aircraft management to confirm the status of fleet service availability.
• Dealing directly with aircraft owners and preparing flight itineraries & logistics
• Accurate record keeping and related administrative duties
• Crew and aircraft allocation and planning
• Document preparation for all flights that need to be carried aboard the aircraft and that copies of the documentation are retained in the company files.
• Oversight of the planning, scheduling and conduct of maintenance outstations
• Perform tasks to assist in maintaining the office in an organized, efficient, and effective and customer focused manner.
• Demonstrate initiative, confidentiality, and responsibility in the performing of this role.
• Work effectively in a team environment.