Office Retail Administrator

Avatar Advisory - Avatar Human Capital; Germiston; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A retail management company in Germiston is looking for an Office Administrator. This role involves managing administrative functions, coordinating communication, and handling documentation within a retail environment. Candidates should have a Grade 12 qualification and 2–3 years of relevant experience, as well as strong computer and organizational skills. Join a dynamic team focused on efficient retail operations.

Qualifications

• Grade 12 / Matric is essential.
• Diploma or certificate in Office Administration or related field preferred.
• 2–3 years’ experience in administrative work, preferably in a retail environment.

Responsibilities

• Handle all general office administration, including filing and data entry.
• Process purchase orders, invoices, and supplier payments.
• Maintain communication with suppliers and service providers.

Skills

Computer literacy (MS Office Suite)

Communication skills

Organizational skills

Multitasking

Education

Grade 12 / Matric

Diploma in Office Administration

Job description

Introduction:
The Office Administrator (Retail) will be responsible for ensuring the smooth day-to-day administrative and operational functions of the retail office. This role supports management, coordinates communication between departments, maintains records, and ensures efficient workflow within the store or retail division.

Key Duties and Responsibilities

• Handle all general office administration, including filing, data entry, and document management.

• Process purchase orders, invoices, and supplier payments.

• Manage stock control documentation and coordinate with inventory staff.

• Support HR functions — including attendance registers, leave tracking, and onboarding paperwork.

• Maintain communication with suppliers, service providers, and management.

• Prepare and distribute internal reports, such as sales summaries and expense reports.

• Assist with scheduling meetings, compiling minutes, and following up on action items.

• Oversee office supplies, equipment maintenance, and petty cash.

• Provide administrative support to retail management and staff as required.

Requirements

• Grade 12 / Matric (essential).

• Diploma or certificate in Office Administration, Business Management, or a related field (preferred).

• 2–3 years’ experience in administrative work, preferably in a retail environment.

• Strong computer literacy (MS Office Suite, POS or ERP systems an advantage).

• Excellent communication, organizational, and multitasking skills.

• Attention to detail and ability to work in a fast‑paced retail environment.

Personal Attributes

• Professional, proactive, and customer‑focused.

• Reliable, with a strong sense of responsibility and confidentiality.

• Team player with good interpersonal skills.