Office Manager

Schroders; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global investment manager is seeking an Office Manager for a 6-month fixed-term contract in Johannesburg. Key responsibilities include providing secretarial support to the Country Manager, managing travel logistics for events, and coordinating financial tasks. Ideal candidates should have proven experience in office management, strong organizational skills, and the ability to thrive in hybrid work environments. This position offers an opportunity to work within a dynamic team while supporting essential office operations.

Qualifications

• Proven experience as an Office Manager or similar role.
• High level organisation and secretarial skills with attention to detail.
• Ability to coordinate complex logistics and manage multiple travel schedules.

Responsibilities

• Provide full secretarial support to Country Manager.
• Deliver all live events professionally and efficiently.
• Manage travel logistics for events for domestic and international travellers.
• Coordinate payment of all invoices and track payments.
• Assist HR with onboarding of new staff.

Skills

Office management

Event management

Secretarial skills

Effective communication

Proficiency in MS Office Suite

Adaptability to hybrid work

Job description

Office Manager - 6-Month Fixed-Term Contract (Starting June ****)

About Schroders We’re a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future. We have around 6, people on six continents. And we’ve been around for over years but keep adapting as society and technology changes. What doesn’t change is our commitment to helping our clients, and society, prosper. Schroders has had an office in South Africa since **** and we focus entirely on providing offshore investment solutions to local intermediaries and institutions. Schroders has 21 FSCA‑approved offshore funds available to South African investors, which are available on several of offshore platforms. Our relationship with Sanlam Collective Investments also gives investors access to our strategies through a number of onshore ZAR feeder funds and our Schroder European Real Estate Investment Trust is listed on the JSE.

Overview of role

Key Responsibilities

• Provide full secretarial support to Country Manager and limited support to Sales Managers (calendar meeting support only during Fund Manager visits / events)
• Deliver all South Africa live events professionally, efficiently and within the specified budget which includes our annual SISSA flagship event and Portfolio Manager visits throughout the year
• Arrange all travel logistics for events for domestic and international travellers
• Develop and maintain a Corporate Responsibility program for South Africa, which includes organisation of all charity events in line with Schroders’ global sustainability campaigns
• Manage the general activities of both offices (CPT and JHB) including rent payments, lease renewals, furnishings, IT troubleshooting, HSE risk assessments
• Finance: Coordinate the payment of all invoices timeously and tracking payments as requested by suppliers
• Manage corporate cards for SA team and reconcile all corporate card expenses
• Assist HR with the onboarding of all new staff
• team’s activities in South Africa, including arranging client meetings, travel, expenses and general administration
• Pull weekly Salesforce reports for the team for weekly SA business update meetings, including MTD and YTD stats

Skills and Experience

• Proven experience as an Office Manager or similar role
• High level organisation and secretarial skills with attention to detail
• Effective communication with clients, colleagues and vendors
• The ability to prioritise and manage complex logistics and multiple travel schedules simultaneously
• Ability to adapt to hybrid working environments
• Event management skills
• Proficiency in office software (e.g., MS Office Suite) and office management systems

Personal Qualities

• A high level of focus, discipline, tenacity and self‑motivation
• Ability to work independently within a small dynamic team

We recognise potential, whoever you are

This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio‑economic background, or any other protected characteristic.