Office Administrator – Energy Trading – Cape Town

AltGen; Cape Town; On-site; ZAR 25 000 - 45 000; Full time

Job summary

Join a dynamic energy trading company in Cape Town as an Office Administrator, where you'll play a crucial role in streamlining operations and enhancing office efficiency. This position offers a unique opportunity to support HR functions, manage executive schedules, and ensure a professional workspace. As part of a small, fast-growing team, your contributions will be vital in transitioning the business into its operational phase. If you have strong organizational skills and a passion for administrative excellence, this role could be your next career step in a vibrant industry.

Qualifications

• 4-6 years experience in an administrative role, ideally in corporate or energy sectors.
• Proven track record in supporting multiple business functions.

Responsibilities

• Oversee daily office operations and support HR functions including onboarding.
• Provide executive assistance, manage calendars, and coordinate meetings.

Skills

Organisational Skills

Multitasking Skills

Written Communication

Verbal Communication

Microsoft Office Proficiency

Attention to Detail

Stakeholder Liaison

Education

Diploma in Business Administration

Bachelor’s Degree in Office Management

Tools

Microsoft Office

Collaboration Tools

Job description

We’re looking for an experienced and highly organised Office Administrator to join a dynamic energy trading company based in Cape Town. You’ll become part of a small, fast-growing team and play a key role as the business transitions into its operational phase.

In this role, you’ll oversee day-to-day office operations, act as the first point of contact at reception, and provide essential support across HR and executive functions. You’ll also be responsible for streamlining processes, enhancing office efficiency, and ensuring that internal operations run seamlessly.

Education Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field / equivalent professional experience.

Experience Requirements

• 4–6 years experience in an administrative role
• Proven track record supporting multiple business functions, ideally within the corporate, energy, or financial sectors
• Familiarity with HR processes (executive support is advantageous)

Responsibilities

• HR Assistance: Support HR functions including onboarding, maintaining employee records, and coordinating recruitment processes
• Executive Assistance: Provide administrative support to executives, including calendar management, travel arrangements, and meeting coordination
• Office Administration: Oversee day-to-day office operations to ensure a professional and efficient workspace
• Document Management: Maintain accurate records of documents, correspondence, and reports, ensuring easy accessibility
• Event Coordination: Organise and schedule company events, meetings, and appointments to ensure effective communication
• Stakeholder Coordination: Serve as the primary point of contact for internal teams, clients, suppliers, and external partners
• Logistics and Procurement: Coordinate travel arrangements, logistics, and procurement processes as required
• Process Improvement: Identify and implement enhancements in administrative procedures to streamline operations
• Front Desk Management: Greet visitors, manage incoming calls, and handle inquiries with professionalism
• Compliance and Record-Keeping: Ensure company records are maintained in accordance with regulations and policies

Skills

• Excellent organisational and multitasking skills
• Strong written and verbal communication abilities
• Proficient in Microsoft Office and collaboration tools
• Professionalism, discretion, and attention to detail
• Comfortable liaising with a wide range of stakeholders