Office Administrator

Interdot Solutions; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Pretoria is seeking an experienced Office Administrator to manage daily office operations, support executives, and coordinate tender processes. Candidates should have relevant qualifications in HR or Administration and 2-3 years of experience in a similar role. The role demands strong organizational skills, effective communication, and the ability to multitask under pressure. This is a fantastic opportunity for someone eager to develop their career in a dynamic environment.

Qualifications

• At least 2-3 years working experience in a similar or related role.
• Recruitment sector experience will be advantageous.
• Own vehicle will be advantageous.

Responsibilities

• Manage daily office operations to ensure efficiency and compliance.
• Coordinate office supplies, equipment, and service providers.
• Prepare reports, correspondence, and presentations.
• Provide high-level administrative support to executives.
• Coordinate the tender lifecycle and maintain a tender register.

Skills

Minute writing

Strong written and verbal communication skills

Strong administration and organizational skills

Planning skills

Report writing skills

Ability to multitask and adhere to tight deadlines

Flexibility to adjust to new tasks and systems

Attention to detail

Strong interpersonal skills

Education

Relevant qualification in HR or Administration

Job description

Office Administrator

Interdot is a recruitment agency based in Menlyn Pretoria and we are looking for a professional, dedicated and an experienced Office Administrator to join our team. The successful incumbent will be responsible for administration and operational day-to-day duties of the office.

Requirements

• Relevant qualification in HR or Administration or similar will be highly advantageous
• At least 2-3 years working experience in similar or related role
• Recruitment sector experience or exposure will be advantageous
• Own vehicle will be advantageous

Duties and Responsibilities: Office Administration

• Manage daily office operations to ensure efficiency and compliance with company policies.
• Maintain filing systems, records management and document control.
• Coordinate office supplies, equipment and service providers.
• Ensure compliance with internal controls, confidentiality and POPIA.
• Prepare reports, correspondence and presentations.
• Support basic financial administration.

Personal Assistant Responsibilities

• Provide high-level administrative and secretarial support to executives.
• Manage diaries, schedules, meetings and travel arrangements.
• Prepare agendas, minutes and action lists.
• Liaise with stakeholders and clients.
• Draft correspondence on behalf of management.
• Handle confidential information with discretion.

Tender & Bid Administration

• Coordinate the tender lifecycle from identification to submission.
• Track tender opportunities across portals.
• Compile and format tender documents per bid specifications.
• Ensure compliance documents are valid (CSD, BBBEE, SARS, CIDB, COIDA).
• Maintain a tender register and repository.
• Manage deadlines and submissions.
• Coordinate briefings and clarifications.
• Develop templates and SOPs.
• Follow-up on tender outcomes.

Stakeholder & Client Engagement

• Serve as administrative interface with clients and procurement units.
• Support contract administration.

Skills

• Minute writing
• Switchboard operations
• Event management
• Strong administration and organizational skills
• Planning skills
• Strong written and verbal communication skills
• Ability to work under pressure
• Strong interpersonal skills
• Report writing skillsAbility to multitask and adhere to tight deadlines
• Flexibility to adjust to new tasks and systems
• Attention to detail