Office Administrator

Premier FMCG (Pty) Ltd; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading food manufacturing company in Pretoria is seeking an experienced Administrator to provide operational support for its bakery operations. The ideal candidate will manage travel and diary for executives, assist in office management, and generate reports. A Matric qualification and relevant certifications are essential, along with 2–3 years of administrative experience. This role is pivotal in ensuring smooth operation and communication within the department.

Qualifications

• Essential for candidates to have a Matric qualification.
• Must have a Secretarial/Business Administration/PA certificate.
• 2–3 years of experience as a Secretary/Personal Assistant/Office Manager is essential.

Responsibilities

• Provide travel and diary management services for the bakery team.
• Optimize time management for the Technical Bakery Executive.
• Prepare communications to relevant stakeholders.

Skills

Microsoft Office skills

Diary management

Event planning

Education

Matric

Secretarial/Business Administration/PA certificate

Tools

GP 2013

Job description

Job Purpose

To support operational excellence by providing administrative services to the Executive: Manufacturing (Bakeries), Manager Bakery Operations and Bakery Manufacturing team.

Responsibilities

• Provide travel and diary management services to the technical bakery team, including liaising with travel providers to ensure cost‑effective flight/travel and accommodation plans, and sourcing flights, hotels, visas, passports, and hired cars as needed.
• Record travel-related claims and credit card expenditures in a timely and accurate manner.
• Optimize time management for the Technical Bakery Executive and Site Manager by providing ongoing secretarial and administrative services, including diary management for offsite and onsite meetings; raising purchase orders for stationery or service provider orders; and processing monthly GP transactions/cost management to manage orders.
• Support functional performance alignment and standardization by creating and updating bakery corporate technical team documents, templates, and SOPs as required.
• Prepare communications to relevant stakeholders.
• Provide general office management services, including note taking and typing, printing, binding, filing, and maintaining the departmental filing system (digital and physical); manage stationery, consumables, and petty cash.
• Act as a professional event host and first point of contact for the organisation: greet visitors and callers, screen and direct incoming calls, project a positive image, and arrange refreshments/meals and branding for internal and external meetings.
• Support fact-based decision making through timely and comprehensive reporting by collating data and generating the monthly manufacturing bakery exco presentation and other weekly and monthly reports; apply analytical skills to identify data anomalies for investigation.
• Participate in the Invocom as required; provide ad hoc support for Corporate and HR projects (e.g., internal communications, survey administration, brand ambassador duties).

Qualifications

• Matric – Essential
• Secretarial/Business Administration/PA certificate – Essential
• Microsoft Office skills and/or driving license (or equivalent) – Essential

Experience

• Secretarial/Personal Assistant/Office Manager 2–3 years – Essential

Key Outputs

• Office administration principles and processes
• Diary and travel management requirements
• Basic cost control, invoice and payment tracking processes
• Diary and travel management skills
• Report writing and presentation development
• Event planning and coordination
• GP 2013 user skills