Material Recording Clerk

Department of Health; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A governmental health department in South Africa is seeking a dedicated candidate to manage procurement planning and stock management. Responsibilities include compiling demand and procurement plans, capturing requisitions, and ensuring stock availability. Applicants must have a Grade 12 qualification and be skilled in conflict management, problem-solving, and communication. This full-time position supports the department's commitment to representation and inclusivity within the public service.

Qualifications

• Good conflict management and problem-solving skills.
• Excellent communication skills in both verbal and written forms.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Compile and cost the institutions demand plan.
• Use the Central Supplier Database to find suppliers.
• Capture requisitions and follow-up on deliveries.

Skills

Conflict management

Problem-solving skills

Communication skills

Numeric literacy

Computer literacy

Education

Grade 12 or equivalent qualification

Job description

Requirements

• Grade 12 or equivalent Qualification. Good conflict management and problem-solving skills and communication skills both verbal and written. Must also be competent in numeric and computer literacy. Ability to work under pressure and meet deadlines.

Duties

• Compile and cost the institutions demand plan and procurement plan. Use the Central Supplier Database to acquire suitable suppliers for the requested items. Printing and compilation of quotations and supporting documents. Capture requisitions for the creation of Purchase Orders. Follow-up on deliveries. Posting of all the received and issued stock on the VA10 and VA 11 bin cards and excel spreadsheet. Compiling of monthly theoretical stock movement reports. Calculating the minimum and maximum stock levels for the new financial year. Always ensure availability of stock. Barcoding and allocating of new assets. Movement of assets to different areas. Capturing of goods received voucher (GRV), Clearing web cycle and liaising with suppliers. Updating of monthly acquisition spreadsheet Partake in stocktaking twice a year. Execute any lawful instruction tasked by the supervisor or delegated authority.

Notes

• Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to [e-mail]. NB: Where Driver’s Licence is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV), Registration Certificate with relevant professional body (HPCSA) and a proof of current registration (Annual Practicing Certificate/Card). Applications without proof of a new Z83 application form, a detailed CV, registration certificate and a proof of current registration card/certificate with relevant professional body will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from SAQA. Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote representation (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer

Department of Health

Location

Far East Rand Hospital

Closing Date

06-02-2026

Criteria Questions

1. Do you have grade12 certificate or equivalent qualification?
2. Are you competent in numeric and computer literacy ?

Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.