Manager: Facilities Management (Pretoria Regional Office)

Road Accident Fund; Pretoria; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A government entity managing road safety seeks a Manager: Facilities Management to oversee facility operations, budget management, and ensure a safe working environment. The ideal candidate will have a Bachelor’s Degree in Facilities Management, at least six years of relevant experience, and strong project management skills.

Qualifications

• Relevant 6-8 years’ experience in a Facilities management environment.
• 2 years must have been on supervisory level.
• Driver’s License required.

Responsibilities

• Manage RAF Facilities related activities and processes.
• Create functional and flexible working areas.
• Handle payment of accounts and Facilities Management related services.
• Develop reports, policies, and procedures aligning with RAF’s strategy.

Skills

Knowledge of associated building maintenance processes

Project management skills

Troubleshooting skills

Resilience

Communication

Education

Bachelor’s Degree in Facilities Management

Postgraduate in Facilities Management

Job description

Overview

The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

Purpose of the Job

The Manager: Facilities Management is responsible for managing the RAF Facilities related activities and processes to ensure a safe and functional working space.

Key Performance Areas

• Policy review and implementation: Contribute to the development and implementation of departmental policy, procedures and processes. Keep up to date with effective policy and practice execution strategies.

• Manage effective workspace and parking space management: Create functional effective and flexible working areas. Maintain a database of accurate drawings of offices and submit any amendments to project office. Manage the allocation of parking bays and ensure compliance. Handle parking and workspace queries and ensure resolution.

• Administration of audit and risk findings identified in the department: Respond to the operational risks identified. Continuously monitor opportunities and incidents. Review audit findings, develop plans and submit comments to Senior Manager. Pro-actively rectify and control weaknesses identified. Ensure the proper administration, governance and risk management.

• Manage Facilities services sectional budget and other financial resources management: Monitor the budget spending, manage the divisional cash flow and minimise budget variance. Forecast facilities management budget each FY starting with zero based and submit to manager. Ensure that expenses fall and are covered under the budget set. Ensure regular and consistent reporting on budget expenditure. To make input into the strategic and business planning and ensure budgeting for facilities services.

• Manage 30-day payment of all FM invoices: Manage payment of accounts, rent and other Facilities Management related services. Manage landlords, agents on outstanding invoices before month end. Submit a report to manager on all invoice related information.

• Manage all Facilities related Contracts: Draft memorandums and advise procurement of required Facilities Management contracts to ensure no irregular contracts. Manage service level agreements with service providers for office cleaning, fumigation, office plant and special server room clearing etc. Ensure up to date contract data base.

• Reporting: Develop reports/policies/procedures and guide the process through the alignment of the documents to the overall RAF’s strategy. Develop functional reporting systems, for management, projects or performance reporting. Prepare proposals, briefings, presentations, reports, and other documentation and provide management information both verbally and in report format.

• Stakeholder management: Facilitate and manage communication with relevant internal and external stakeholders and proactively and progressively manage the relationships. Manage relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time. Communicate with all levels of stakeholder contact. Represent the Fund in erlavant external activities and events.

• People Management: Ensure the sourcing, development and retention of a high-performance team. Manage the recruitment of the operational workforce in line with employment equity targets. Manage staff in the department to ensure that they achieve their objectives in line with the strategic objectives of the RAF. Manage the implementation of people management processes and procedures to control/regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards. Allocate, direct, motivate and evaluate subordinates to help them achieve their individual goals.

• Qualifications & Experience: Bachelor’s Degree/Advanced Diploma in Facilities Management related qualification. Postgraduate in Facilities Management related qualification will be advantageous. Driver’s License. Relevant 6-8 years’ experience in Facilities management environment of which 2 years must have been on supervisory level/area of expertise/management level.

• Technical & Behavioral Competencies Required: Knowledge of associated building maintenance processes. Project management skills. Troubleshooting skills. Innovative ideas on office set ups. Solution focussed. Impact and innovation/creativity. Knowledge of Basic Financial Management. Resilience. Communication. Working with People. Network and Alliances. Planning, Organising and Coordinating. Employee Engagement. Personal Mastery. Judgement and Decision Making. Ethics and Values. Client Service Orientation.

• Managerial Competencies: Change management. Coaching and mentoring. Conflict management. Critical and innovative thinking. Direction setting. Facilitation and Presentation Skills. People management. Policy conceptualisation and formulation. Risk Management. Programme/project management. Service Delivery Innovation. Stakeholder development and relations. Reporting.

EEO and Other Statements

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities. Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful. Security Vetting shall be conducted on all prospective employees. It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.