Junior Facilities Manager

Bidvestfacilitiesmanagement; Mpumalanga; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading facilities management provider is seeking to implement and manage an integrated Facilities Management solution for clients. The role involves driving FM services, conducting audits, managing SLAs, and ensuring quality standards. The ideal candidate will have a National Diploma in Facilities Management and at least five years' relevant experience. Strong skills in MS Office and SAP are essential. This opportunity offers a dynamic work environment in KwaZulu-Natal and Mpumalanga.

Qualifications

• 5 years relevant experience in Facilities Management, CRM, Property Management & Financial Management.
• Knowledge of OHS Act, ISO 9001, Property Law & Contractual Law.
• Valid SA Drivers License is required.

Responsibilities

• Implement and manage an integrated FM solution in accordance with the SLA.
• Conduct daily audits on FM services rendered to ensure quality.
• Manage back-to-back SLA agreements with suppliers.

Skills

Facilities Management

Property Management

Financial Management

CRM

Negotiation Skills

Analytical Skills

Customer Focus

Education

Matric (Senior Certificate)

National Diploma/Degree in Facilities Management or related

Tools

MS Word

MS Excel

MS PowerPoint

MS Project

MS Outlook

SAP

Job description

ROLE PURPOSE

To implement and manage an integrated Facilities Management solution for Clients in accordance with the SLA

MAIN OUTPUTS

• Responsible for driving integrated Facilities Management (FM) services and strategy for the Client
• Ensure delivery of efficient FM service as outlined in the Service Level Agreement (SLA)
• Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Contracts Manager, and in accordance to Client needs
• Conduct daily audits on FM services rendered and ensure that prescribed work quality and standards are sustained
• Ensure timeous sign-off and variance explanations on P&L's
• Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
• Manage back to back SLA agreements with suppliers and contractors
• Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
• Assist in the management of FM projects and provide technical support, where applicable
• Demonstrate and instill effective adherence to processes on infrastructure maintenance
• Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
• Ensure timeous processing of invoices
• Provide monthly reports and feedback on continued compliance to the SLA
• Building strategic relationships both internally and externally
• Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
• Responsible for training, coaching, mentoring & development of subordinate employees

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• National Diploma/Degree: Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
• Valid SA Drivers License
• 5yrs relevant experience in Facilities Management, CRM, Property Management & Financial Management
• Facilities Management, CRM, Property Management & Financial Management
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
• SAP knowledge
• Knowledge of OHS Act, ISO 9001
• Quality Management
• Risk Management Systems
• Property Law & Contractual Law

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Basic Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication