HR Virtual Assistant (HR Generalist Focus)

Assist World; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A global HR services provider is seeking a highly organized HR Virtual Assistant. This remote role focuses on managing employee records, onboarding new hires, and ensuring HR compliance. The ideal candidate will have over 2 years of HR experience, strong technical skills in HRIS platforms, and a meticulous attention to detail. The position offers a pay of $1,300 per month, with additional bonuses and no tracking required.

Benefits

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

Qualifications

• Minimum of 2+ years in an HR administrative or Generalist support role.
• Ability to handle sensitive, confidential information with integrity.
• Extremely detail-oriented; notices errors in contracts or databases.

Responsibilities

• Maintain digital personnel files and HR records.
• Lead administrative logistics for hiring and exiting employees.
• Monitor attendance logs and process payroll inputs.
• Track mandatory certifications and ensure compliance.
• Draft professional HR correspondence.
• Maintain HR trackers and generate reports on HR metrics.
• Audit and troubleshoot HRIS data.

Skills

Administrative Excellence

Discretion & Ethics

Operational Discipline

Technical Savvy

Professionalism

Tools

HRIS platforms (Rippling, BambooHR, Gusto)

Google Sheets

Excel

Job description

Role Overview

We are looking for a highly organized and disciplined HR Virtual Assistant to serve as the backbone of our HR operations. In this role, you will transition from recruitment-heavy tasks to the vital "Generalist" work of maintaining the employee lifecycle. You will be responsible for the accuracy of our records, the smoothness of our onboarding, and the integrity of our HR data.

The ideal candidate possesses a "systems first" mindset—someone who loves a clean spreadsheet, an updated database, and a perfectly filed contract.

Key Responsibilities

• Employee Records Management: Maintain digital personnel files, ensuring all contracts, amendments, and legal documents are signed, filed, and easily retrievable.
• Onboarding & Offboarding: Lead the administrative logistics for new hires (setting up accounts, collecting IDs) and departing employees (revoking access, exit documentation).
• Leave & Payroll Support: Monitor attendance logs, process leave requests, and prepare monthly payroll inputs (overtime, unpaid leave, bonuses) for the finance team.
• Compliance & Credentialing: Track mandatory certifications, visas, and policy acknowledgments to ensure the company remains audit-ready at all times.
• HR Correspondence: Draft professional internal communications, including employment verifications, promotion letters, and policy updates.
• Data & Reporting: Maintain HR trackers and generate weekly/monthly reports on headcount, turnover, and leave trends.
• System Maintenance: Ensure the HRIS is the "Single Source of Truth" by auditing data regularly and troubleshooting basic system errors.

Skills & Qualifications

• Administrative Excellence: A minimum of 2+ years in an HR administrative or Generalist support role.
• Discretion & Ethics: Proven ability to handle sensitive, confidential information with the utmost integrity.
• Operational Discipline: Extremely detail-oriented; you notice the small errors in a contract or the missing field in a database.
• Technical Savvy: Proficiency in HRIS platforms (e.g., Rippling, BambooHR, or Gusto) and advanced skills in Google Sheets/Excel.
• Professionalism: A high standard of written English suitable for drafting legal and corporate documentation.

$1,300 - $1,300 a month

Why Join Assist World?

100% REMOTE

$50 birthdaybonus

$200 testimonialbonus

$300 tenurebonusevery 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM