HR & People Operations Coordinator

VirtuHire; Cape Town; Hybrid; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic HR firm based in Cape Town is seeking a dedicated HR & People Operations Coordinator to manage key HR functions. The role involves payroll support, maintaining employee records, and coordinating onboarding processes. Candidates should have over 2 years of experience in HR or administrative roles and possess strong organizational skills. This position offers a hybrid working arrangement for exceptional candidates.

Qualifications

• 2+ years of experience in an HR, people operations, or administrative role.
• Familiarity with HR processes and employment best practices.
• Ability to thrive in a fast-paced and evolving work environment.

Responsibilities

• Track and manage leave submissions and approvals.
• Maintain accurate employee records, timesheets, and attendance.
• Assist with performance discussions and day-to-day employee queries.
• Draft, issue and process employment contracts.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Attention to detail

Tools

SimplePay

ZohoSign

G-Suite

Microsoft Office

Job description

Overview

We are seeking an organised and people-focused HR & People Operations Coordinator to support day-to-day human resource functions. This person will play a critical role in handling payroll-related tasks, supporting onboarding and offboarding processes, maintaining employee records, and ensuring smooth people operations in a fast-moving environment. If you have a strong administrative mindset, an eye for detail, and a passion for people, this is for you.

Responsibilities

• Track and manage leave submissions and approvals
• Maintain accurate employee records, timesheets, and attendance
• Conduct regular check-ins with remote staff and support employee wellbeing
• Assist with performance discussions and day-to-day employee queries
• Payroll Support: Assist in preparing payroll breakdowns and input for monthly processing via SimplePay
• Draft, issue and process employment contracts (via ZohoSign)
• Coordinate the onboarding process for new hires (equipment, email setup, welcome kits, checklists)
• Manage offboarding workflows including exit interviews and termination documentation
• Coordinate or support any staff development initiatives or internal learning processes

Requirements

• 2+ years of experience in an HR, people operations, or administrative role
• Familiarity with HR processes and employment best practices (experience with South African labour law is a plus)
• Excellent communication and interpersonal skills
• Strong organisational and time-management abilities
• High attention to detail and discretion with sensitive information
• Ability to thrive in a fast-paced and evolving work environment

Tech Stack Proficiency Required

• SimplePay – For payroll processing
• ZohoSign – For digital contracts
• G-Suite – Gmail, Google Docs, Google Sheets
• Microsoft Office – Especially Excel and Word

Working Arrangement

• On-site in Cape Town CBD preferred
• Hybrid arrangements may be considered for exceptional candidates.