HR Administrator

Oxyon People Solutions; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A human resource solutions company located in Johannesburg, South Africa, is seeking an HR Administrator to assist with employee record management, payroll administration, and the update of company policies. The ideal candidate should possess a Grade 12 qualification and a Higher Certificate in Human Resources, along with soft skills like good telephone communication and confidentiality. This role involves working under pressure and requires at least one year of experience in HR. The company offers a dynamic work environment with various HR responsibilities.

Qualifications

• Must have good telephone skills, well-spoken and professional.
• 1 year’s experience in Human Resources.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Compile and update employee records.
• Open new employee files and file necessary paperwork.
• Manage payroll administration.
• Update company policies and procedures manual.

Skills

Telephone skills

Confidentiality

Education

Grade 12

Higher Certificate in Human Resources

Tools

Excel

PowerPoint

Email

Job description

Purpose of Job

To provide assistance to the Human Resource department.

Key Responsibilities

• Compile and update employee records (hard and soft copies). All information must be saved onto the Labournet portal and then filed into the employee’s file.
• Open new employee files and file all necessary paperwork received for employee’s files. Example: written warnings, once saved on Labournet portal it must be filed in the employee’s file. Sick notes, offers of promotion, Employee Information update form, etc.
• Payroll administration.
• Company organogram to be done and updated monthly together with the HR Manager.
• Ordering, cancelling and maintaining Standard Bank Petrol cards and AA cards. Keeping spreadsheet updated with new information, ensuring correct car allowance for vehicle. Online system to be utilized.
• Incentive bonuses to be done for all departments, correctly, emailed to HR to check by the 10th of each month. Once signed by FM, the MD must sign off and then email to the Department Managers individually. Photos must be sent to within 3 confirming BM signature and that it has been placed on the Notice Board.
• Technician efficiency report.
• Typing of job descriptions.
• Updating company policies and procedures manual when necessary, with the HR Manager. Ensure branches keep their manuals updated with new policies.
• Placing advertisements on the online job search engines for vacancies.
• To align CVs with job profiles for the relevant vacancy, shortlist candidates for HR Manager to view and interview with the respective Department Manager.
• To capture SETA training forms into Excel for SETA submission.
• Injury on duty submission for HO and branches. LD HR Administrator does this for LD.
• Health and safety – SHE rep.
• Taking and typing minutes of meetings.
• Doing exit interviews for all staff before leaving the company. Telephonically and face to face.
• General PA duties; assisting HR Manager when needed, typing minutes, letters for HR Manager to sign, HR diary management and appointments, all HR related filing, shredding of paperwork, etc.
• Ad hoc duties; for example, 5 year goals, sending out emails regarding training and charity events.

Qualifications, Experience and Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Grade 12.
• Must have good telephone skills, well‑spoken and professional.
• Higher Certificate in Human Resources and 1 year’s experience in Human Resources.
• Ability to work under pressure, meet deadlines and handle conflict.
• Excel, PowerPoint, email, etc.
• Confidentiality.