HR Admin Assistant

Flink Recruitment; Pretoria; Hybrid; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency in Pretoria seeks an experienced HR Administrator to assist with drafting contracts and maintaining employee files. The role involves managing office coordination, responding to client inquiries, and preparing various documentation. Applicants should have a diploma in HR or Office Administration, at least 12 years of relevant experience, and strong Microsoft Office skills. This is a permanent role offering a hybrid workspace in Gauteng, with a salary ranging from R 10,000 to R 12,000.

Qualifications

• 12 years of relevant experience in HR or Office Administration.
• Strong skills in document formatting and office management.

Responsibilities

• Assist in drafting and formatting employment contracts and HR forms.
• Maintain employee and client files.
• Support with HR submissions and documentation.
• Prepare meeting packs and onboarding materials.
• Manage diaries and schedule meetings.
• Respond to client queries and ensure follow-up.
• Prepare reports and templates for internal use.

Skills

Attention to detail

Administrative skills

Communication

Client service orientation

Confidentiality

Education

HR or Office Administration qualification (Certificate / Diploma)

Tools

Microsoft Office

Job description

Roles and Responsibilities

• Assist in drafting and formatting employment contracts, HR forms, and correspondence.
• Maintain employee and client files (electronic and paper-based).
• Support consultants with EE, SDL, and HR submissions and documentation.
• Prepare meeting packs, minutes, and onboarding materials.
• Manage diaries, schedule meetings, and handle general office coordination.
• Respond to client queries and ensure timely follow-up.
• Prepare reports, letters, and templates for internal and client use.

Core Competencies

• High attention to detail and accuracy.
• Excellent administrative and organizational skills.
• Professional communication and client service orientation.
• Confidentiality and discretion with sensitive information.

Minimum Requirements

• HR or Office Administration qualification (Certificate / Diploma).
• 12 years of relevant experience.
• Strong Microsoft Office and document formatting skills.

Employment Details

• Employment Type: Permanent Employment
• Industry: HR and Recruiting
• Work space preference: Hybrid (Home & Onsite)
• Ideal work province: Gauteng
• Ideal work city: Pretoria
• Salary bracket: R 10000 - 12000
• Drivers License: CODE B (Car)
• Own car needed: Yes