German Speaking Office Administrator (Tourism/Hybrid)

Black Pen Recruitment; Cape Town; Hybrid; ZAR 30,000 - 40,000; Full time

Job summary

A recruitment agency is seeking an organized Office Administrator in Cape Town to support operations across multiple businesses. The role includes managing administrative tasks, preparing payment schedules, and maintaining records. Ideal candidates should be fluent in German and possess strong organizational skills. This hybrid position offers exposure to international business operations and a dynamic work environment.

Benefits

Competitive salary

Flexible hybrid working arrangement

Exposure to international business operations

High levels of autonomy

Qualifications

• Proven experience in office administration or executive assistance.
• Ability to work independently and handle sensitive information.
• Travel-readiness for occasional international travel.

Responsibilities

• Manage day-to-day administrative tasks across multiple entities.
• Prepare and manage payment schedules and client invoices.
• Liaise with contractors, suppliers, and service providers.

Skills

Fluency in German

Strong organizational skills

Attention to detail

Excellent communication skills in English

Proficiency in MS Office

Ability to manage multiple priorities

Discretion and professionalism

Tools

MS Office

Online banking platforms

Job description

Overview

Our client is seeking a highly organized, professional Office Administrator to support the operations of three interconnected businesses. This is a hybrid position, split between working from home and from their Cape Town office. Some occasional international travel may be required.

Job type

Full time/Permanent

Location

Cape Town

Workplace

Hybrid (2 Days in office)

Requirements

• Fluency in German
• Proven experience in office administration, executive assistance, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills in English
• Proficiency in MS Office and online banking platforms
• Ability to work independently and manage multiple priorities
• Discretion and professionalism when handling sensitive information
• Travel-readiness: Ability to travel internationally

Responsibilities

• Manage day-to-day administrative tasks across multiple entities
• Prepare and manage payment schedules and client invoices
• Oversee online banking transactions for the Swiss holding company
• Maintain accurate records and databases (client, supplier, and internal)
• Liaise with contractors, suppliers, and service providers
• Assist with personal administrative matters when needed

Benefits

• Competitive salary (dependent on experience)
• Flexible hybrid working arrangement
• Exposure to international business operations
• A dynamic and varied role with high levels of autonomy