Front Desk Supervisor

The Talent Barn; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A professional service provider in Cape Town is seeking a front desk professional to manage reception and support administrative functions. The ideal candidate is organised, has excellent communication skills, and is proficient in Microsoft Office. Responsibilities include greeting visitors, managing calls, and assisting with fleet management. This role offers a collaborative environment in which to develop your administrative skills.

Qualifications

• Experience in a front desk, admin, or coordination role preferred.
• Ability to juggle multiple priorities.
• Familiarity with fleet management systems is an advantage.

Responsibilities

• Greet and assist visitors warmly.
• Answer and manage incoming calls professionally.
• Keep the reception area tidy and organised.
• Manage correspondence and documentation.
• Provide administrative support including data entry and scheduling.
• Assist with fleet coordination.
• Support procurement and inventory management.
• Organise meetings and take accurate minutes.

Skills

Communication skills

Organisational skills

Attention to detail

Problem-solving ability

Microsoft Office proficiency

Education

High school diploma (Matric)

Tools

Microsoft Office (Word, Excel, Outlook)

Fleet management systems

Job description

We’re looking for a professional, highly organised multitasker to take charge of our front desk while keeping our administrative and fleet management functions running like clockwork. This role is perfect for someone who can balance being the friendly first impression of our business with the efficiency and accuracy needed to manage back-office operations.

What You’ll Do

• Be the face of the office – greet and assist visitors warmly, and direct them to the right people.
• Answer and manage incoming calls with professionalism and efficiency.
• Keep the reception area tidy, organised, and welcoming at all times.
• Manage incoming and outgoing correspondence and documentation.
• Provide administrative support: data entry, filing, scheduling, and records management.
• Assist with fleet coordination – tracking vehicle usage, maintenance schedules, and service logs.
• Support procurement and inventory management for office and vehicle supplies.
• Help organise meetings – from preparing agendas to taking accurate minutes.

What You’ll Bring

• High school diploma (Matric) required; additional office management training a plus.
• Proven experience in a front desk, admin, or coordination role preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organisational skills and the ability to juggle multiple priorities.
• Attention to detail and problem-solving ability.
• Comfortable working both independently and as part of a collaborative team.
• Familiarity with fleet management systems is an advantage.