Financial and Admin Officer

Dream Resorts; Rustenburg; On-site; ZAR 250 000 - 320 000; Full time

Job summary

A hospitality company in Rustenburg seeks a diligent Finance & Admin Officer to join their finance team. This role involves maintaining financial records, processing invoices, assisting in budget preparation, and preparing monthly management accounts. The ideal candidate holds a Bachelor's degree in Finance or Accounting, has over three years of experience, and exhibits strong communication and analytical skills. Proficiency in financial software and Excel is essential, and experience in lodge operations is a plus.

Qualifications

• 3+ years of experience in a similar role.
• Proficient in financial software and Microsoft Office Suite.
• Experience in lodge operations is an advantage.

Responsibilities

• Maintain accurate financial records and process invoices.
• Assist in budget preparation and monitor performance.
• Prepare monthly management accounts and monitor cashflow.
• Handle accounts payable and receivable with suppliers.

Skills

Effective communication

Analytical skills

Attention to detail

Organisational skills

Relationship-building

Education

Bachelor's degree in Finance or Accounting

Tools

Financial software

Microsoft Excel

Job description

Dream Hotels & Resorts lives by its 8 core values. Our team is dedicated to being reliable and accountable, fostering empathy to understand others' feelings and collaboratively find solutions, and prioritizing sustainability in environmental, financial, and social aspects. Rooted in humanity, trust, dynamism, excellence, and joy, we celebrate diversity, prioritize integrity, embrace creativity, pursue quality, and foster a joyful work environment to connect people with our surroundings and each other. These play a part in our day-to-day decision making & operational requirements.

Job Overview

We are seeking a diligent and detail-oriented Finance & Admin Officer to join our finance team that is based in Rustenburg or surrounding areas. You will be responsible for performing daily financial checks and reconciliations as well as the loading of creditors in the accounting system and related payments.

Responsibilities

Financial Accounting

• Maintain accurate and up-to-date financial records by entering financial data into the accounting system.
• Process invoices in the accounting system.
• Processing invoices on Nebula.
• Load payments on a weekly basis for release.
• Identify where accruals need to be raised.
• Handle the accounts payable and accounts receivable.
• Communicate with suppliers to resolve billing issues or answer enquiries.
• Complete the necessary cashbooks and credit card reconciliations on a weekly/monthly basis.
• Complete all petty cash and credit card reconciliations.
• Daily reconciliations of the Property Management System and the Accounting System.

Budgeting and Forecasting

• Assist in the preparation of the annual budget and periodic forecasts.
• Monitor budget performance and provide variance analysis.
• Provide financial insights and recommendations for cost management.

Financial Reporting

• Prepare monthly management accounts.
• Coordinate with auditors during financial audits and provide the necessary documentation.
• Complete the OKR’s from the management account inputs.

Cashflow Management

• Monitor cashflow to ensure liquidity and financial stability.
• Prepare cashflow forecasts and manage working capital.

Other

• Daily sales checks on all charges performed and matching with the activities, spa and other revenue streams.
• Daily recons and efts, credit cards, and petty cash.
• Stock control and recons and remittance on supplier invoices and statements.
• Banking of petty cash.
• Ensuring all checks on internal and external financial audits are adhered to.
• Assist with certain administrative tasks.
• Assist with various compliance reporting.

Experience

• Bachelor's degree in Finance, Accounting, or related field, or equivalent experience.
• 3+ years of experience in a similar role.
• Proficient in financial software and Microsoft Office Suite, particularly Excel.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organisational skills.
• Effective communication and interpersonal skills, with the ability to work independently and as part of a team.
• Experience in lodge operations is an advantage.

Skills & Knowledge

• Effective communication and relationship-building skills with colleagues and suppliers.
• Ability to manage multiple financial tasks and prioritise effectively.
• Understanding of reconciliations and their importance in financial processes.
• Proficiency in accounting software and Microsoft Office Suite.