Finance Officer : Semester Mobility Unit for Student Mobility

Stellenbosch University; Stellenbosch; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A leading educational institution is looking for a dynamic individual to provide financial and administrative support for international mobility students. The role involves tasks such as budgeting, invoicing, and financial reporting, requiring strong financial management and interpersonal skills. Candidates should have a relevant qualification and experience in a university administrative setting.

Qualifications

• At least three years of experience in a university administrative environment.
• Proven computer proficiency (MS Word, Excel, Outlook, Internet).
• Strong interpersonal and verbal and written communication skills.

Responsibilities

• Assist with planning and budgeting within the CGE.
• Student financial administration for incoming mobility students.
• Process invoices and requisitions for programs.
• Prepare financial reports for USM programmes.

Skills

Financial management

Organisational skills

Communication skills

Problem-solving

Attention to detail

Teamwork

Initiative

Education

Relevant post-school qualification (B-degree or Diploma)

Tools

MS Word

Excel

Outlook

Job description

Overview

Centre for Global Engagement (CGE) within Stellenbosch University International (SUI) has a position for a dynamic person to provide professional financial and administrative services to prospective and current semester mobility international students at Stellenbosch University. This support will be under the guidance of the Assistant Director: SUI Operations and Manager: SUI Services Centre.

Within CGE, the Unit for Student Mobility (USM) is responsible for incoming and outgoing student mobility: exchange programmes, Study Abroad programmes, and short programmes. The incumbent will be responsible for financial support services to staff, student financial administration for incoming mobility students, and travel bursary payments to outgoing mobility students.

Responsibilities

• Assisting the Director: CGE and the Senior Programme Manager: USM with planning, budgeting, financial reporting and administration within the CGE.
• Student financial administration for incoming mobility students:
  • Issuing invoices to students or Study Abroad providers according to applicable incoming mobility agreements (including AIFS and groups).
  • Communicating with incoming mobility students regarding their student finances (including during the semester welcome and orientation programme) and assisting with loading academic services.
  • Closing student accounts including collecting outstanding fees before the issuance of academic transcripts.
• Financial support and advice services to USM staff (including cost centre management):
  • Processing invoices and requisitions, especially regarding incoming short programmes.
  • Processing lecturer payments via the HE system.
  • Preparing financial reports for USM programmes and projects.
  • Processing ad hoc financial administrative requests related to CGE (e.g., Global Week, Study Abroad Fair, and International Food Evenings).
  • Processing travel bursaries for outgoing South African students.
  • Ensuring that all financial activities comply with Stellenbosch University policies.

Job Requirements / Pos Vereistes

• Relevant post-school qualification (B-degree or Diploma).
• At least three years of experience in a university administrative environment.
• Strong financial management, organisation and administration skills.
• Ability to plan strategically, solve problems and manage large volumes of information with attention to detail.
• Excellent time management and organisational skills with the ability to prioritise tasks.
• Strong interpersonal and verbal and written communication skills.
• Initiative and the ability to exercise good judgement and accuracy in work with minimal supervision.
• Proven computer proficiency (MS Word, Excel, Outlook, Internet).
• Ability to work effectively in a team.

Recommendations / Aanbeveling

• Experience in financial administration of student accounts in a higher education environment.
• Expertise in the use of the University’s administrative and financial systems.

How To Apply / Hoe Om Aansoek Te Doen

• LI-POST
• The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.
• Stellenbosch University reserves the right not to make an appointment.
• Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
• APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
• The University reserves the right to investigate qualifications and conduct background checks on all candidates.
• If no feedback is received from the University within four to six weeks of the closing date, please accept that your application did not succeed.

Enquiries

Enquiries regarding this post: Ms Carmien Snyman

Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre (Stellenbosch / Tygerberg) or at the provided contacts.

Key Details

• Employment Type : Student
• Experience : Unclear Seniority
• Vacancy : 1