Finance Assistant & Office Administrator

Ultra Personnel; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading personnel agency in Johannesburg is seeking an experienced Financial Administrator to manage accounts and various administrative duties. The ideal candidate must have a Matric qualification, at least 5 years of relevant experience, and be proficient in MS Office. Strong communication and management skills are essential. This role offers opportunities for growth within a dynamic team environment.

Qualifications

• At least 5 years experience in accounts and office administration.
• Own transport is required.

Responsibilities

• Manage debtors and creditors reconciliations.
• Gather field reports from field staff.
• Administer and safeguard sales contracts.
• Coordinate travel requirements for staff.
• Record attendance register and liaise with HR department.

Skills

MS Office (Word, Excel, PowerPoint, Outlook)

Fluency in English

Confident and assertive personality

Excellent communication skills

Excellent management skills

Ability to work under pressure

Self-motivated

Education

Matric

Diploma in Secretarial / Administration / Accounts

Tools

Pastel

Job description

Qualifications & Experience Required

• Matric is essential
• Diploma in Secretarial / Administration / Accounts will secure
• MS Office (Word, Excel, PowerPoint, Outlook) - Excellent
• Pastel experience is an advantage
• At least 5 years experience in accounts and office administration
• Own transport
• Must be fluent in English

Financial Administrator duties

• Debtors and creditors reconciliations
• Manage the Master Client List, document recording activities to be invoiced
• Gathering and collation of final documents for payments
• Adherence to administrative duties
• Reconciliation of payments / receipts to source documents
• Manage and reconcile travel claims

Operations Administrator Duties

• Gather field reports from field staff and report to manager
• Book travel requirements for staff
• Administer and safeguard a sale contract
• Social media upload / creation (Facebook)

Management System Administrator duties

• Adhere to IMS procedures
• Ensure all staff follow the processes

HR Administrator duties

• Record attendance register
• Liase with HR department on HR issues, report to manager HR issues of staff

Procurement Administrator duties

• Dealing with suppliers
• Record procurement supplier request and follow through

Personality Traits

• Confident and assertive individual
• Ability to work in a pressurised environment
• Excellent management skills
• Procedure driven
• Excellent communication skills
• Team leader
• Self motivated