Finance Administrator

Pepkor Lifestyle; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic retail organization in Johannesburg is seeking a Finance Administrator to support service delivery to Group Finance employees. The successful candidate will handle finance administrative tasks, confirm direct payments, and maintain professional conduct. Ideal applicants must have a diploma in finance or a related field, a year of banking experience, and strong mathematical and communication skills. The job is full-time, offering an opportunity to contribute to the development of the finance function.

Qualifications

• 1 year of banking experience.
• Proven experience in a Finance Administration role.

Responsibilities

• Confirm customer direct deposit payments into Head Office bank accounts.
• Clear direct deposit transactions daily.
• Complete balance sheet reconciliations by the 13th working day monthly.

Skills

Verbal communication

Written communication

Problem solving

Advanced Excel

Interpersonal skills

Multi-tasking

Education

Grade 12

Diploma in Finance or related field

Job description

Human Resources Officer @ Pepkor Lifestyle

Introduction: The Pepkor Lifestyle Finance Operations department is looking for an energetic and innovative Finance Administrator that will enable service delivery to Group Finance employees.

The successful candidate must be strong in verbal and written communication, have the ability to work under pressure and the ability to introduce and implement improved processes.

Provide Finance administrative support and contribute to the long term development of the Finance function within the Service Department.

Key Responsibilities

• Direct Deposit Bank Confirmation
  • Confirm all customer direct deposit payments made into Head Office bank accounts across all entities.
  • Record confirmed payments on the Direct Deposit Verification Sheet.
  • Respond to stores with a bank screenshot and a reference number to use when processing the sale.
  • Request the original direct deposit receipt from stores and file it accordingly.
  • Update the reference field in SAP to match the reference provided to the store.
  • Request forex release (USD, GBP) from the USD account when required.
  • Submit store quotations for direct deposit payments above R, to the B2B Team.
  • For payments exceeding R, send the proof of payment, bank screenshot, and quotation to the Finance Executive for approval.
  • Respond to general email queries sent to , including requests for bank confirmation letters or company documents.
• Month End Workflow & Deadlines
  • Clear SK and ZE direct deposit transactions that have not cleared in the correct period, on a daily basis.
  • Journal available direct deposit funds to store manual account.
  • Investigate and process sales that need to be cleared using direct deposit funds.
  • Journal all direct deposits older than 3 months to Head Office or NDP accounts as unknown deposits across all entities.
  • Post journal entries for payments made to Head Office into the correct general ledger accounts (e.g., Africlearing, Netcash, forex bank charges, incorrectly mapped store payments from Wi-Group, RCS, ABSA, FNB & Fidelity).
  • Investigate and clear store refunds processed under Head Office by Accounts Payable.
  • Process SNAM & COIN NDP FNB Namibia card clearing journals to appropriate ledgers (e.g., fuel & refreshments).
• Balance Sheet Reconciliations
  • Ensure no reconciling items are older than 3 months.
  • Complete all reconciliations by the 13th working day of each month.
• Self-Management and Teamwork
  • Maintain a professional image in both personal and work conduct.
  • Meet all deadlines and communicate proactively if deadlines cannot be met—offer suitable resolutions.
  • Proactively develop own skills and financial knowledge.
  • Provide support across the wider Finance Department.
• Administration of Finance related matters
• Administration of the relevant systems
• Deal with customers in a customer centric manner
• Effective self-management

Qualifications

• Grade 12
• Diploma in Finance, Communications, or a related field
• 1 year Banking experience
• Proven experience in a Finance Administration role
• Interpersonal skills
• Strong mathematical skill
• Multi-tasking
• Query handling
• Problem solving
• Advanced Excel

Attributes

• Stress handling and resilience
• Initiative
• Excellence orientation
• Interpersonal sensitivity
• Customer orientation
• Business acumen
• Planning and Organizing
• Drive / Energy

Seniority level

Associate

Employment type

Full‑time

Job function

Finance and Administrative

Industries

Retail and Wholesale