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Facilities Supervisor

ADvTECH

Gauteng

On-site

ZAR 200 000 - 300 000

Full time

Yesterday

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Job summary

A renowned educational organization in Gauteng seeks a Facilities Manager to oversee the maintenance and security operations across its campuses. The ideal candidate will manage repairs, supervise maintenance staff, and ensure that all facilities comply with safety regulations. Applicants should have at least 3 years of experience in facilities management, and a tertiary qualification is preferred. The role includes a focus on customer service and effective time management, as well as the management of contracted services.

Qualifications

3 Years Experience in Facilities Management.
1 Year Experience in a supervisory role.

Responsibilities

Manage and supervise repairs and maintenance across campuses and offices.
Conduct weekly inspections and organize repairs.
Oversee cleaning and security operations for campuses.
Ensure compliance with OHS regulations.

Skills

Manual dexterity

Ability to use mechanical tools

Effective time management

Customer service orientated

Education

Tertiary Qualification

Related trade certificates

Job Purpose

To manage, coordinate and supervise, repairs, maintenance, facilities operations and specific services throughout campuses and the National offices. The purpose of this position is to ensure the site's facilities and grounds are in a working condition and safe for optimal usage by staff and students. To oversee manage and report on the performance of vendors contracted to provide outsourced services in relation to security, cleaning & hygiene, landscaping and equipment or any other specific Service Level Agreements related to the campus facilities and oversee the site liaison for Environment, Health & Safety matters.

Duties & Responsibilities

Building Repairs and Maintenance

Weekly inspection of buildings, identification of problems, organisation of repairs and replacements
Co-ordinate the contracted cleaning team and general assistants to ensure campus cleanliness
Liaising with contractors for maintenance and serving equipment, water coolers, air-conditioners, fire equipment etc.
Coordinating security of campuses, including alarms, guards, attends to any repairs and maintenance requests that are required on the campus.
Conducts maintenance in line with safety procedures.
Observes and reports any breakages, dangers or damages to the Principal.

OHS requirements

Check fire equipment to ensure it is always in working order and meets all legal requirements in terms of placement and services.
Liaise with external service providers, where necessary to ensure all safety standards are met and maintained; i.e. Lift Service Company
Manage maintenance of equipment; i.e. Whiteboards, TVs, Projectors etc.

Additional Campus duties

Aid and assist; within ability; everyone on campus to ensure we deliver the service we promise our customers
Generate supply replacement list weekly and submit to Update Asset and Stock Control Registers Principal before close of business every Friday
Assist the Campus team on all internal and external audits as required

Supervisory Duties

To oversee and agreeing contracts and providers for services including, but not limited to security, cleaning, catering, classrooms etc.
To supervise multi-skilled craftsmen of staff including electricians
To ensure that basic facilities, such as water is well-maintained
To manage budgets and ensuring cost-effectiveness within the site’s operations
To ensure that facilities meet government regulations and environmental, health and security standards
Advising businesses on increasing energy efficiency and cost-effectiveness
To be responsible for the overall security arrangements of the premises including ensuring that staff are aware of the procedures on security and the use of alarm systems
To ensure the standards of cleanliness are high, and that the cleaning contract is value for money
To draw up maintenance schedules and set routine programmes of work for maintenance staff to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all site buildings and premises
To be responsible for the upkeep of playing fields, gardens, all weather surfaces and to ensure the maintenance of boundaries, footpaths, roads, and rights of way within the site premises
To ensure that all statutory elements of health and safety are implemented and undertaking responsibility for monitoring first aid and emergency supplies
Maintaining the premises in a safe and healthy condition and to a high standard
To monitor the safe storage and control of any potentially harmful materials and chemicals used within the site and ensure that such materials are appropriately marked and signposted
To be responsible for all aspects of the site’s risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements
To be responsible for the planned and ad hoc maintenance and upkeep of the premises and equipment including the required safety checks. To liaise with the Procurement Department and contractors as required
To be the client-side link with contracting staff, contribute to specifications, monitoring and review of all major contracts and services and to undertake appropriate administrative processes for specifying and letting minor contracts in accordance with established guidelines
To liaise with various Executives and Managers to assist with their operational needs
To be responsible for ensuring the safe and efficient operation of all premises-related mechanical, electrical, heating services and other plant, including ensuring the completion of all annual portable appliance testing, monitoring, and recording of meter readingsreturns as require
Any other duty as assigned from time to time