Facilities Manager

Afrizan People Intelligence; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A management consulting firm is seeking a Facilities Manager to ensure smooth and safe operations of office premises. Responsibilities include overseeing facilities management, procurement of goods, and vendor management to guarantee a productive work environment. Candidates should have 2–5 years’ experience in facilities or operations management, strong negotiation skills, and an understanding of health and safety compliance. The role offers opportunities to enhance organisational efficiency and support internal teams.

Qualifications

• 2–5 years’ experience in facilities management, office administration, or operations support.
• Proven experience in procurement, vendor management, asset tracking, and security/access control.

Responsibilities

• Oversee day-to-day operations of all office facilities.
• Manage procurement of office perishables, IT equipment, and furniture.
• Ensure compliance with health & safety regulations.
• Source and manage service providers for various functions.
• Conduct risk assessments and coordinate safety drills.
• Manage facilities budget and track monthly spending.

Skills

Procurement & vendor negotiation

Budget management

Asset register management

Health & safety compliance

Strong organisational skills

Excellent communication

Problem-solving mindset

High attention to detail

Ability to manage multiple priorities

Strong stakeholder management

Cost-conscious and commercially aware

Education

Diploma / Degree in Facilities Management, Operations, Business Management or related field

Job description

The Facilities Manager is responsible for ensuring the smooth, safe, and cost-effective operation of all company premises and infrastructure. This role oversees office maintenance, procurement of consumables and assets, vendor management, building access control, and security systems to ensure a productive and compliant working environment.

Key Responsibilities

1. Facilities & Building Management

• Oversee day-to-day operations of all office facilities
• Ensure offices are clean, safe, functional, and well-maintained
• Conduct regular site inspections and address maintenance issues proactively
• Manage office layout, seating plans, and workspace optimisation
• Coordinate office moves, expansions, and refurbishments
• Ensure compliance with health & safety regulations

2. Procurement & Asset Management

• Manage procurement of:
  • Office perishables (stationery, coffee, kitchen supplies, cleaning materials etc)
  • IT equipment (laptops, monitors, accessories, headsets)
  • Office furniture and equipment
• Maintain supplier relationships and negotiate pricing
• Monitor stock levels and implement reordering processes
• Track all company assets:
  • Maintain asset registers
  • Control laptop issuance, returns, and replacements
  • Manage asset lifecycle and warranties
• Implement cost control measures and budget adherence

3. Building Access & Security

Manage access control systems

• Access cards / biometrics
• Visitor management
• Contractor access
• Maintain accurate access records
• Coordinate onboarding/offboarding access changes
• Liaise with security providers
• Investigate security incidents and implement preventative measures
• Ensure CCTV, alarms, and security systems are operational

4. Vendor & Contractor Management

• Source, onboard, and manage service providers including:
  • Cleaning services
  • Security providers
  • Maintenance contractors
  • IT vendors
  • Pest control
  • Waste management
• Negotiate SLAs and pricing
• Monitor service delivery and quality
• Handle escalations and performance issues
• Review contracts and renewals

5. Health, Safety & Compliance

• Ensure compliance with:
  • OHS regulations
  • Fire safety standards
  • Emergency evacuation plans
• Conduct risk assessments
• Coordinate fire drills and safety training
• Maintain incident and compliance records

6. Budget & Reporting

• Manage facilities budget
• Track monthly spend
• Identify cost-saving opportunities

Compile monthly reports on

• Spend
• Asset usage
• Vendor performance
• Maintenance trends

7. Stakeholder Support

• Act as first point of contact for facilities-related queries
• Provide exceptional internal customer service
• Work closely with HR, IT, and Operations teams
• Support onboarding and office readiness for new hires

Educational & Experience Requirements

• Diploma / Degree in Facilities Management, Operations, Business Management, or related field (advantageous)

Experience

• 2–5 years’ experience in:
  • Facilities management
  • Office administration
  • Operations support

Proven experience in

• Procurement
• Vendor management
• Asset tracking
• Security/access control

Skills & Competencies

• Procurement & vendor negotiation
• Budget management
• Asset register management
• Health & safety compliance
• Building systems understanding
• Strong organisational skills
• Excellent communication
• Problem-solving mindset
• High attention to detail
• Ability to manage multiple priorities
• Strong stakeholder management
• Cost-conscious and commercially aware

Disclaimer

Kindly note that all positions will be filled in accordance with the company's Employment Equity plan. We also encourage people with disabilities to apply.

Application Unsuccessful disclaimer

Should you not receive feedback on your application with us within a period of 2 weeks of submission, you may consider your application as being unsuccessful.