Facilities Manager

Percepta Llc; Cape Town; On-site; ZAR 450 000 - 600 000; Full time

Job summary

A global customer experience company in Cape Town seeks a Facilities Manager to ensure a safe and functional work environment. Responsibilities include managing facility maintenance, overseeing budget and vendor relationships, and leading the facilities team. Candidates should possess an Associate's degree in a facilities-related field and at least 3 years of supervisory experience. This role offers an opportunity to contribute to a positive employee experience within a leading organization.

Qualifications

• Minimum 3 years' experience in a supervisory role in facilities.
• Experience in electrical, lighting, HVAC is a plus.
• Associate's degree or vocational diploma in a related field.

Responsibilities

• Ensure a safe and functional environment for employees.
• Develop and manage facility programs focusing on continuous improvement.
• Lead and manage the Facilities team effectively.

Skills

Proactive facility maintenance management

Budget planning

Vendor relationships

Strong communication

Education

Associates degree in Facilities related field

Tools

HVAC systems

Electrical systems

Plumbing systems

Job description

Job Description - Facilities Manager (WQ)

At TTEC, we're all about the Human Experience. Elevated. As a Facilities Manager in Cape Town, South Africa you'll be a part of creating and delivering amazing employee experiences while you also #ExperienceTTEC, an award-winning employment experience and company culture.

Responsibilities

• You will ensure a safe, attractive and functional physical environment for all employees.
• Supporting the department vision to create an exceptional workplace.
• You will develop, implement, and maintain facility programs that reflect the priorities of continuous improvement, automation, thinking globally and identifying best practices, while at the same time working to reduce TTEC's financial exposure.
• You will report to the Senior Facilities Manager and be part of the wider regional facilities team.
• Work on site from Monday to Friday, 10am to 6pm daily.
• During a Typical Day you will:
  • Proactively manage complete facility maintenance of building/sites including but not limited to maintaining superior condition of company space; acting as the landlord/vendor liaison.
  • Review government regulations, renewal of operating licenses, work permits, and other requirements from the authorities related to the business.
  • Effectively leads and manages Facilities team, within the department's SLA and KPIs standards, including but not limited to Facilities Technicians, Service Contractors, Facilities Systems (BMS), Security Team, Janitorial Team and all critical equipment contractors.
  • Maintains various facility systems such as HVAC, CCTV, turn styles, elevators, electrical stairs, utilities, and systems such as emergency generator, UPS, lighting, security, and Fire Detection and Alarm System (FDAS).
  • Establishes and manages Facilities budget (Opex and Capex), creating the purchase requisitions including supplies, follow up on invoices payments and is responsible for reporting financial information.
  • In conjunction with corporate real estate evaluates present and future needs for real estate.
  • Develops and maintains standards to manage relationships with facility related vendors such as Janitorial, Security, HVAC, CCTV, turn styles, elevators, electrical stairs, utilities, and systems such as emergency generator, UPS, lighting, and Fire Detection and Alarm System (FDAS).
  • Conducts QBRS with all facilities related vendors.
  • Effectively manages customer expectations and ongoing customer relations.
  • Communicates status and timeline of facility maintenance projects, enhancements, and changes.
  • Implement and communicate policies that will impact on safety and security to customers to include the Risk Management policies pertaining Information Security and Management System.
  • Manages facility programs covering disaster preparedness and recovery and coordinates with headquarters division to implement company-wide Emergency Response Plan.
  • Being the point of contact during a disaster situation to return safely to operations, requires to be available or have a designee to respond in timely manner.
  • Maintains and oversees facilities architectural drawings and floor plans.
  • Ensures all construction drawings and floor plans are accurate and up to date.
  • Maintains the database of the facilities fixed assets and its ranking.
  • Based on geographic location could be the point of contact from the Facilities perspective for:
    • Assist with Environmental questions / issues.
    • Acts as Emergency Manager during emergencies like calamities, fire, etc.
    • Commander of Emergency Control Organization (ECO) Support.
    • Has the full control of ECO activation within the area of responsibility.
    • Updates Emergency Director on the emergency situations.
    • Assist with Health Safety and Environment issues.
    • Department of Labor and Employment.
    • Bureau of Fire Protection Coordinator and permit processing.
    • Philippine Economic Zone Authority.
    • Department of Environment and Natural Resources – Pollution Control Officer and Managing Head.

Education & Experience

• Associates degree in a Facilities related field and/or a vocational/technical diploma with minimum 3 years' experience in a supervisory role in facilities.
• Experience in electrical, lighting, budget planning, plumbing and HVAC is a plus.
• The activities are not limited to the list, rather is just a guide.

About TTEC

Our business is about making customers happy. That's all we do. Since ****, we've helped companies build engaged, pleased, profitable customer experiences powered by our combination of humanity and technology. On behalf of many of the world's leading iconic and disruptive brands, we talk, message, text, and video chat with millions of customers every day. These exceptional customer experiences start with you.

TTEC is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. TTEC embraces and is committed to building a diverse and inclusive workforce that respects and empowers the cultures and perspectives within our global teams.