Executive Personal Assistant

Hedz Recruitment Specialists; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A specialized recruitment agency is seeking an experienced Executive Personal Assistant to support the Finance Manager in Sandton. The ideal candidate will have over 10 years of experience at the senior management level, demonstrating excellent secretarial skills and the ability to manage complex schedules. Responsibilities include communication management, improving processes, and providing administrative support. A proactive attitude and proficiency in MS Office are essential, offering a competitive salary in the range of R28,000 to R35,000 monthly.

Qualifications

• 10+ years of PA experience at Senior Manager/Director level.
• Experience in finance administration/accounting advantageous.
• Ability to manage complex and changing diaries.

Responsibilities

• Provide first class secretarial and administration support to the Finance Manager.
• Act as the main point of contact for the FM and manage communications.
• Create and improve processes for departmental efficiency.
• Manage diary, schedule meetings, and coordinate travel arrangements.
• Ensure accurate filing and archiving of documents.

Skills

Excellent secretarial skills

Fast, accurate minute taking and typing

Effective communication and interpersonal skills

Strong organisational skills

Ability to work speedily and accurately

Proactive attitude

MS Word and Excel proficiency

Education

Matric with PA/Diploma in Office Administration

Job description

About the job Executive Personal Assistant (PA)

Our client a Well Established Organisation in the mining sector is seeking the services of an Executive PA for the Sandton, Johannesburg Area.

The successful candidate will be expected to provide first class secretarial and administration support to the Finance Manager.

Salary Range: R28 000 - R35 000 monthly

Min Requirements

• Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role
• PA experience at Senior Manager/Director level +/- 10 years
• Experience in Finance administration / Accounting will be advantageous.
• Compile spreadsheets for the FM and identify discrepancies to bring to FM's attention.
• Demonstrable experience of working with senior management within a fast moving business environment
• Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel .
• Effective communication, interpersonal and organisational skills
• Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
• The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
• A proactive attitude with the ability to forward plan and think outside the box.

Responsibilities

• You will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level
• Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.
  
• Acting as the main point of contact for FM , screening and responding to emails, preparing reports and presentations with a high level of accuracy.
• Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
• Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
• Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.
• Arranging and coordinating meetings and other functions or event; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
• Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
• Processing invoices, purchase orders and expenses for the FM.
• Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.
  
• Communication: written and verbal
• Accounting/ Finance skills and understanding
• Planning and organising