Executive Assistant to COO

Black Pen Recruitment; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A leading global Web3 technology company is seeking an experienced Executive Assistant to support their COO. This fully remote role involves managing calendars, coordinating communications, and tracking project timelines. Ideal candidates will have a bachelor's degree and at least 5 years of relevant experience, preferably in start-up or fintech environments. The position offers the potential for relocation to Dubai and is suited for proactive individuals who can thrive in dynamic settings.

Qualifications

• Minimum 5 years of experience as an Executive Assistant.
• Start-up/Fintech experience required.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide calendar management for the COO.
• Act as the primary point of contact for communication.
• Track project timelines and deliverables.
• Coordinate with stakeholders on key initiatives.
• Manage logistics for meetings.

Skills

Calendar management

Excellent communication

Project management

Agility in changing priorities

Proactive mindset

Education

Bachelor’s degree in Business Administration or related field

Job description

Executive Assistant to COO (AI/Blockchain/Remote)

Cape Town, Western Cape, South Africa

Our client is a leading global Web3 technology company revolutionizing the AI and blockchain landscapes. They specialize in digitally transforming major global organizations and providing cutting‑edge platforms for the broader creator economy. The company is seeking a proactive and experienced Executive Assistant to support their COO with a range of high‑level administrative and strategic duties.

Job Type: Full time/Permanent

Workplace: Fully remote

Potential for relocation to Dubai and opportunity for great career growth.

Requirements

• Minimum 5 years of experience as an Executive Assistant
• Bachelor’s degree in Business Administration, Management, or a related field
• Start‑up/Fintech experience required
• Highly organized and a natural project manager
• Extremely agile and flexible in response to changing priorities and needs
• A self‑starter who is highly motivated and resourceful in ever‑changing situations
• Proactive—anticipating the needs of others before anyone else
• Emotionally intelligent and a strong communicator (both verbal and written)
• Enjoys partnering with other administrative colleagues across the organization and providing back‑up support when necessary
• Understanding that things may come up outside of typical office hours

Responsibilities

• Provide calendar management for the COO
• Act as the primary point of contact for internal and external communications on behalf of the COO
• Track project timelines, milestones, and deliverables
• Coordinate with relevant stakeholders to ensure timely progress on key initiatives
• Manage logistics for meetings including organizing agendas, calendar invites, and preparing written materials
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
• Handle sensitive information with the utmost discretion and professionalism
• Communicate and interact with members of the management team
• Arrange all domestic and international travel, including itineraries, lodging, air/transit/care travel, and entertainment