Executive Assistant – Front-Of-House & Office Administration

O'Brien Recruitment; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A recruitment agency in Johannesburg is seeking an experienced Executive Assistant to provide high-level support to a Director. The role includes managing complex diary and travel arrangements, overseeing office operations, and serving as the first point of contact for clients. The ideal candidate has over 10 years of experience, strong organizational skills, and advanced proficiency in Microsoft Office. This is a fast-paced professional environment where initiative and attention to detail are rewarded.

Qualifications

• Minimum 10 years’ experience as an Executive Assistant or in a similar role.
• Previous experience in professional services, ideally financial services, would be an advantage.
• Strong background in arranging complex international travel.

Responsibilities

• Manage diaries, correspondence, documents, and meeting logistics.
• Arrange detailed local and international itineraries, including visas.
• Schedule and oversee internal/external meetings across time zones.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Ability to prioritize tasks

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

An exciting opportunity exists for an experienced Executive Assistant to join a dynamic and professional environment in Johannesburg. This role is key to ensuring smooth office operations while providing high-level support to a Director and wider team. You will serve as the first point of contact for clients and visitors, manage front-of-house responsibilities, and coordinate complex diary and international travel arrangements.

Key Responsibilities

• Executive support: manage diaries, correspondence, documents, couriers, and meeting logistics.


• Travel coordination: arrange detailed local and international itineraries, including visas and logistics.


• Meeting management: schedule and oversee internal/external meetings across time zones.


• Front-of-house: manage reception and switchboard while ensuring a welcoming environment.


• Office management: oversee supplies, facilities, and office upkeep.


• Client and compliance support: prepare meeting packs, handle documentation, and update CRM systems.


• IT coordination: liaise with IT and support system updates.

Requirements

• Minimum 10 years’ experience as an Executive Assistant or in a similar role.


• Previous experience in professional services, ideally financial services, would be an advantage.


• Strong background in arranging complex international travel.


• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.


• Ability to work independently, prioritize multiple tasks, and remain calm under pressure.


• Strong organizational, communication, and interpersonal skills.


• Discretion and professionalism in handling sensitive information.

What’s on Offer

• A professional, fast-paced environment where you can add real value.


• The opportunity to support senior leadership while being a key part of office operations.


• A role that rewards initiative, attention to detail, and proactive problem-solving.

Ready to take the next step in your career? Apply now to be considered for this exciting Executive Assistant opportunity.