Executive Assistant (Fintech & Cryptocurrency & Stablecoin)

Black Pen Recruitment; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A fintech recruiter is seeking an Executive Assistant to support C-Suite executives in a fully remote environment. The role demands strong organizational skills, outstanding communication, and the ability to manage complex schedules and logistics for senior leaders. Ideally, candidates should possess over 5 years of experience in similar positions and be adept in using various software tools. Emphasis is placed on a detail-oriented and proactive individual who can adapt to changing priorities while maintaining professionalism.

Benefits

Work in a dynamic, remote environment

Qualifications

• Minimum of 5 years experience supporting C-Suite executives in a demanding environment.
• Excellent written and verbal communication skills with customer service orientation.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.

Responsibilities

• Manage calendars and travel logistics for multiple senior leaders.
• Coordinate complex meetings and travel plans with precision.
• Provide logistical support for virtual meetings and workshops.

Skills

5+ years supporting C-Suite Executives

Strong organisational skills

Excellent communication skills

Proficient in Microsoft Office and Google Workspace

Ability to handle confidential information

Detail-oriented mindset

Adaptability in a fast-paced environment

Team-oriented mindset

Tools

Microsoft Office Suite

Google Workspace

Slack

Job description

Johannesburg, South Africa

Job Openings Executive Assistant (Fintech/Cryptocurrency/Stablecoin/Remote)

About the job Executive Assistant (Fintech/Cryptocurrency/Stablecoin/Remote)

Our Client is the largest and first licensed on/off-ramp platform for stablecoins in Africa. They are dedicated to offering innovative solutions in the African stablecoins space. Our client is committed to making stablecoins accessible and understandable for everyone, providing their customers with secure and user-friendly platforms for their financial transactions.

Role overview

Our client is seeking a dynamic individual with a proactive, solutions-oriented mindset, outstanding communication and interpersonal abilities, and exceptional organisational skills. The ideal candidate will excel in fostering strong, collaborative working relationships across diverse cultures and time zones, all within a fully remote environment.

The Executive Assistant will play a pivotal role in providing top-tier support to 4 C-Suite Executives, ensuring their schedules, priorities, and administrative needs are managed seamlessly. Additionally, the role may involve offering strategic administrative support to their teams when required.

Job Type: Full Time

Workplace: Remote

Requirements

• A minimum of 5 years’ experience supporting C-Suite Executives
• Experience working in a demanding environment
• Ability to successfully balance the support requirements of multiple leaders
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Excellent communication skills, both written and verbal, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) / Google Workspace (Google Docs, Google Sheets, Google Forms etc) / Slack
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented mindset with a focus on accuracy and data integrity.
• Strong interpersonal skills with the ability to work collaboratively in a team and interdepartmental environment.
• Ownership: Ability to work independently with minimal supervision as well as collaboratively within a virtual team environment.
• Professionalism: Maintain a professional demeanour and uphold ethical standards in all interactions.
• Adaptability and Initiative: Thrive in a fast-paced, dynamic environment, taking proactive ownership of tasks and adapting to changing priorities with ease.
• Exceptional Organisation: Demonstrate outstanding time management, prioritisation, and attention to detail to ensure efficiency and accuracy in all responsibilities.
• Team-Oriented Mindset: Approach work with flexibility, collaboration, and a willingness to support various projects, fostering a positive and cooperative team dynamic.
• Strong Communication Skills: Exhibit excellent verbal and written communication, active listening, and diplomacy, maintaining a calm and professional demeanor even under pressure.
• Ambitious and Solution-Oriented: Bring enthusiasm, dedication, and a commitment to achieving high standards while seizing opportunities for growth and learning within an entrepreneurial environment.
• Endeavour to role model Yellow Card’s core values of Diversity, Openness, Africa-first, Boss-up, Customer Centric, and Data Driven (DO-ABCD)

Responsibilities

• Calendar Management, Travel & Logistics, Relationship Management, Expenses
• Effectively manage dynamic and evolving calendars for senior leaders, proactively adapting to changes in schedules.
• Coordinate and reschedule complex meetings and travel plans, often with short notice.
• Handle extensive internal and external meeting scheduling with precision.
• Build and maintain strong relationships with key client and partner contacts to facilitate smooth scheduling.
• Collaborate with country managers to plan and coordinate intricate travel itineraries across African regions and beyond.
• Ensure timely procurement of visas and other travel documentation, anticipating travel needs proactively.
• Provide logistical and technical support for virtual and in-person meetings, conferences, and workshops using tools like Google Workspace, Zoom and MS Teams
• Support leaders and teams by fostering strong, cooperative relationships with clients, colleagues, and partners at all levels.
• Act as a liaison to strengthen collaboration within a fully remote, pan-African environment.
• Assist with expense reconciliation and submission of outstanding expenses, ensuring accuracy and timeliness.
• The ability and willingness to be available outside 8-6 working hours as needed