Executive Assistant

RecruitMyMom; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A boutique consulting firm is looking for a full-time, remote Executive Assistant to provide senior-level administrative and operational support. The ideal candidate has 4–6+ years’ experience and will manage priorities across time zones. Responsibilities include managing calendars, coordinating travel, and supporting executives to enhance workflow efficiencies. This remote position requires high proficiency in Microsoft Office and Google Workspace, excellent communication, and a commitment to professionalism. Based in South Africa, you'll work US business hours in a dynamic consulting environment.

Qualifications

• 4–6+ years’ experience supporting senior executives or leadership teams.
• High proficiency in Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level executive support including managing complex diaries.
• Coordinate domestic and international travel, itineraries, and expense management.
• Prepare agendas, presentations, and reports for leadership.
• Act as gatekeeper managing communications and requests.
• Support workflow management and follow up on key deliverables.

Skills

Microsoft Office

Google Workspace

Written communication

Verbal communication

Organisational skills

Time management

Attention to detail

Discretion

Education

Degree or diploma in Business Administration or Office Management

Job description

• Remuneration Term Per Month
• Date Opened 26/01/2026
• Remote Job

Job Description

This is a remote position.

A boutique consulting firm is looking for a highly capable full-time, remote Executive Assistant to provide senior-level administrative and operational support to leadership within a fast-growing consulting environment servicing clients in both the United States and South Africa.

This role suits someone with 4–6+ years’ experience supporting executives in a high-performance, international setting. You’ll act as a trusted partner to leadership, managing priorities, streamlining operations, and ensuring day-to-day execution runs seamlessly across time zones. You’ll work closely with executives to enable focus on strategic priorities, while maintaining exceptional organisation, discretion, and professionalism in a remote, US-hours environment.

Responsibilities:

• Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense management.
• Prepare agendas, presentations, reports, and executive briefing documents.
• Act as a gatekeeper, managing and prioritising communications and requests.
• Coordinate meetings, including minute-taking and action tracking.
• Maintain structured records, documentation, and filing systems.
• Support workflow management and follow up on key deliverables.
• Draft professional correspondence and communications on behalf of executives.
• Liaise with internal teams, clients, and external stakeholders.
• Support client-facing coordination and executive-level administration.
• Identify opportunities to improve administrative processes and efficiencies.
• Assist with ad-hoc projects, reporting, and operational initiatives.
• Handle sensitive and confidential information with absolute discretion.

Requirements

• Degree or diploma in Business Administration, Office Management, or a related field.
• 4–6+ years’ experience supporting senior executives or leadership teams.
• Proven experience managing executive calendars, travel, and competing priorities.
• High proficiency in Microsoft Office, Google Workspace, and collaboration tools.
• Strong written and verbal communication skills.
• Experience working across time zones and with US or international stakeholders.
• Exceptional organisational and time management skills.
• Strong attention to detail and follow-through.
• Professional, clear, and confident communication.
• High level of discretion, integrity, and confidentiality.
• Proactive, solutions-oriented, and dependable.
• Calm, adaptable, and effective in a fast-paced environment.
• Able to work independently while collaborating closely with leadership.
• Based in South Africa and willing to work US business hours.
• Fully remote role within a growing international consulting firm.
• Exposure to senior leadership and strategic decision-making.
• Stable, long-term role supporting a high-performing executive team.
• Opportunity to grow with the business and expand scope over time.