Executive Assistant

Absa Bank Limited; Randburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading financial institution is seeking an Executive Assistant to provide comprehensive support to the executive team. The role entails managing calendars, organizing meetings, and ensuring confidentiality of information. Ideal candidates should have a National Certificate in Information Technology and be adept at multitasking. This position emphasizes professionalism and a commitment to upholding governance standards within the organization.

Qualifications

• Experience managing executive schedules and meetings effectively.
• Strong communication skills for handling sensitive information.
• Ability to organize and manage multiple tasks and projects.

Responsibilities

• Manage the executive’s calendar and scheduling.
• Organize meetings and prepare necessary documentation.
• Handle sensitive information and maintain confidentiality.
• Assist with project coordination and preparation of reports.

Skills

Calendar management

Email prioritization

Confidentiality

Project coordination

Education

National Certificate: Information Technology

Job description

Empowering Africa’s tomorrow, together…one story at a time With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

The Digital Technology Cluster a division of the PPB Technology is looking for an Executive Assistant to provide comprehensive administrative and coordination support to the Executive team, ensuring efficient operations and delivery of strategic objectives.

Job Description

Executive Support

• Manage the executive’s calendar, including scheduling, rescheduling, and protecting focus time
• Coordinate meetings, prepare agendas, and ensure all required documents are available
• Screen, prioritise and respond to emails, calls, and messages on behalf of the executive
• Prepare briefing packs and consolidate information for leadership engagements

Administrative & Office Management

• Organise travel, accommodation, itineraries, and logistics
• Process expense claims, vendor requests, and procurement needs
• Maintain filing systems (digital & physical) ensuring documents are accessible and compliant

Meeting & Project Coordination

• Organise leadership forums, business reviews, and team meetings
• Capture minutes, decisions, risks, and action items; ensure follow-through and updates
• Assist with small projects or workstreams
• Support preparation of presentations, reports, and dashboards

Confidentiality, Governance & Professionalism

• Handle sensitive information with absolute confidentiality
• Uphold organisational policies, governance standards, and compliance expectations
• Represent the executive with professionalism in tone, conduct, and communication
• Maintain high levels of discretion, emotional intelligence, and adaptability

Education

National Certificate: Information Technology

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised.