Executive Assistant

Energy at Work Projects; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A consultancy firm in Sandton is seeking an experienced Executive Assistant to support executive leadership and coordinate strategic projects. The ideal candidate will have a Bachelor's degree and at least 5 years of experience in supporting senior leadership, with proven project coordination skills. Responsibilities include managing executive calendars, facilitating project meetings, and ensuring alignment of project outcomes with business objectives. This position is perfect for a detail-oriented professional with strong organisational skills.

Qualifications

• Matric and a Bachelor's degree in Business Administration, IT or a related field.
• Project Management certification will be advantageous.
• Minimum 2-3 years’ experience in project coordination.
• Minimum 5 years’ experience in a Personal or Executive Assistant role supporting senior leadership.
• Working knowledge of project management methodologies, tools and software.

Responsibilities

• Coordinate and track strategic projects across multiple departments.
• Provide high‑level administrative and strategic support to the Managing Director and Chief Operating Officer.
• Manage complex executive calendars and communications.

Skills

High emotional intelligence

Organisational skills

Time-management skills

Interpersonal skills

Education

Bachelor’s degree in Business Administration, IT or a related field

Project Management certification

Tools

Microsoft Office

Job description

Executive Assistant to COO, MD & HR Executive - Sandton

Our client is seeking a highly capable, detail-oriented Executive Assistant & Project Coordinator to support executive leadership while coordinating strategic projects across the business.

This dual‑role position requires a professional who can seamlessly balance executive‑level personal assistance with structured project coordination in a dynamic, fast‑paced environment.

The successful candidate will play a key role in ensuring alignment between strategic objectives and operational delivery, working closely with senior executives, project managers and cross‑functional stakeholders.

Key Responsibilities

Project Coordination (50%)

• Coordinate and track strategic projects across multiple departments.
• Facilitate project meetings, prepare status reports, and monitor milestones and deliverables.
• Support project governance processes, including documentation, action tracking and stakeholder engagement.
• Assist in the preparation of executive‑level presentations, dashboards and progress updates.
• Support project managers by overseeing administrative tasks, ensuring resource availability and facilitating effective communication among stakeholders.
• Ensure project outcomes remain aligned with business objectives and strategic priorities.

Executive PA Support to MD & COO (50%)

• Provide high‑level administrative and strategic support to the Managing Director and Chief Operating Officer.
• Manage complex executive calendars, communications and confidential documentation with discretion.
• Coordinate executive meetings, travel arrangements and stakeholder engagements.
• Act as a liaison between executive leadership and internal/external stakeholders.
• Support preparation for board, EXCO and executive‑level engagements.

Qualifications & Experience

• Matric and a Bachelor’s degree in Business Administration, IT or a related field.
• Project Management certification will be advantageous.
• Minimum 2‑3 years’ experience in project coordination.
• Minimum 5 years’ experience in a Personal or Executive Assistant role supporting senior leadership.
• Working knowledge of project management methodologies, tools and software.
• Proficiency in Microsoft Office.

Skills & Professional Attributes

• High emotional intelligence with a strong sense of discretion and professionalism.
• Excellent organisational and time‑management skills, with strong attention to detail.
• Ability to work independently and collaboratively within cross‑functional teams.
• Professional demeanour with a proactive, solution‑oriented mindset.
• Strong interpersonal skills and confidence in navigating complex stakeholder environments.
• Resilient and adaptable in high‑pressure, executive‑level settings.

Application

If you are a seasoned Executive Assistant with a strong project coordination background and thrive in a dual‐support role, we encourage you to apply.