Executive Assistant

Pty; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic company in Pretoria seeks an experienced Executive Assistant to provide high-level support to the Visionary. The role involves managing schedules, email communication, and CRM updates. Candidates should have at least 10 years of experience at the executive level and be proficient in digital tools such as Google Workspace and Microsoft Office. The position requires strong organizational skills, discretion, and independence in a fast-paced environment, with opportunities for professional growth.

Benefits

Flexible working hours

Remote work options

Continuous learning opportunities

Qualifications

• Minimum 10 years’ experience as an Executive Assistant or Personal Assistant at executive level.
• Proficiency with digital tools including Google Workspace and Microsoft Office.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage executive's calendar and schedule meetings.
• Monitor and triage executive’s email inbox.
• Update CRM system with contacts and meeting notes.
• Prepare for meetings and take minutes.
• Provide general administrative support as needed.

Skills

Organisational skills

Time management

Communication skills

Problem-solving

Tech-savvy

Tools

Google Workspace

Microsoft Office

Zoom

CRM systems (Zoho)

Job description

Pretoria, South Africa | Posted on 07/31/2025

At Uzenzele Holdings, we are buildinga culture where exceptional people can do their best work. If you’re ready toadvance your career and help businesses achieve sustainable growth, you’ve cometo the right place.

Our Mission

Uzenzele Holdings is dedicated tofacilitating sustainable economic and industrial development in South Africa,focusing on empowering businesses. Join us in making a significant impact onour community and beyond.

Why Work With Us?

Empowerment and Autonomy

• Wetrust our team members to take ownership of their work and make impactfuldecisions.
• Enjoythe freedom to innovate and grow in your role.

Inclusive and Diverse Environment

• Wecelebrate different perspectives and strive to build an inclusive workplacewhere everyone feels valued.

Work-Life Balance

• Weunderstand the importance of balancing professional and personal life.
• Flexibleworking hours and remote work options available.

Professional Growth

• Continuouslearning and development opportunities.
• Regulartraining and career advancement programs.

Job Description

ROLE OVERVIEW

The Executive Assistant will provide high-level support to the Visionary by managing calendar coordination, inbox organization, CRM updates, and preparation for meetings. The ideal candidate is highly organised, proactive, tech-savvy, and capable of maintaining confidentiality while working independently in a fast-paced environment. This role requires a high level of discretion, initiative, and attention to detail.

KEY RESPONSIBILITIES

1. Calendar Management
   • Proactively manage and coordinate the executive’s daily, weekly, and monthly calendar.
   • Schedule internal and external meetings, ensuring optimal time management and avoidance of scheduling conflicts.
   • Prepare and circulate meeting agendas and reminders.
2. Inbox and Email Management
   • Monitor and triage the executive’s email inbox daily.
   • Flag urgent messages, draft responses where appropriate, and ensure timely follow-up on priority items.
   • Maintain organised email folders for efficient retrieval.
3. CRM and Contact Management
   • Maintain and update the CRM system with contacts, meeting notes, and follow-up tasks.
   • Assist with CRM automation (e.g., reminders, task creation, follow-up sequences).
   • Ensure accuracy and data integrity within the system.
4. Meeting Preparation and Support
   • Schedule and coordinate virtual and in-person meetings.
   • Take minutes and action notes when required.
   • Follow up on assigned action items to ensure timely completion.
5. General Administrative Support
   • Assist with task tracking and follow-up.
   • Coordinate logistics for travel, events, and other engagements as needed.
   • Handle ad hoc executive support duties aligned with the visionary’s needs.

Requirements

REQUIREMENTS

• Minimum 10 years’ experience as an Executive Assistant or Personal Assistant at executive level.
• Proficiency with digital tools including Google Workspace, Microsoft Office, Zoom, and CRM systems Zoho.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise judgment, and maintain confidentiality.
• Strong attention to detail and proactive problem-solving.

ATTRIBUTES FOR SUCCESS

• Highly organised with a strong sense of initiative.
• Tech-savvy and comfortable learning new platforms.
• Flexible and adaptable to a dynamic, visionary-led environment.