Executive Assistant

Parvana; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A forward-thinking property developer in Cape Town is looking for an Executive Assistant to support the CEO. The role involves managing schedules, overseeing communication with senior leadership, and handling administrative tasks. Candidates should have 3-5 years of experience in an executive support role, strong communication and organizational skills, and proficiency in Microsoft Office. This position offers an opportunity to work within a dynamic team committed to design excellence and sustainability.

Qualifications

• 3 - 5 years of proven experience as an Executive or Personal Assistant supporting C-suite or senior executives.
• Certifications in project management or executive support are advantageous.
• Ability to manage sensitive personal information with confidentiality.

Responsibilities

• Manage and prioritize the CEO’s calendar and schedules.
• Act as a central point of contact for senior leadership.
• Handle all administrative functions and correspondence.

Skills

Outstanding written and verbal communication skills

Strong organizational skills

Detail-oriented

Exceptional time management

Multitasking

Emotional intelligence

Education

Relevant tertiary qualification (Business Administration, Office Management)

Tools

Microsoft Office Suite

Digital collaboration tools (Teams)

Job description

Job Description

About the client

This forward-thinking property developer is highly successful and growing rapidly building on the principles of design excellence, sustainability, and community enrichment, their developments boast beautiful and intuitively designed apartments situated in thriving neighbourhoods. Joining this dynamic company will provide you with the opportunity to take your career to the next level whilst working alongside passionate individuals who are advocates of city living. As a member of this team, you will have the opportunity to be actively involved in the development of cutting-edge and high-scale projects, and to make a significant contribution to the continued growth and success of the company as well as your own career.

What you will be doing

• Manage and prioritise the CEO’s calendar and schedules, acting as a trusted gatekeeper to optimise their time and focus. This includes coordinating confidential projects and overseeing travel arrangements.
• Act as a central point of contact for senior leadership, stakeholders, and external partners. Your role is to ensure smooth communication, track action items, and support the successful execution of company priorities.
• Handle all administrative functions, including correspondence, expenses, and digital filing. You will also ensure the timely processing of company and CEO-related financial matters.
• Handle the CEO’s personal appointments, family calendars, and travel arrangements.
• Oversee all household and property-related matters, including coordinating contractors and managing maintenance.
• Manage all sensitive personal information with the highest level of confidentiality and discretion, including running errands and providing occasional support to family members.

What our client is looking for

• A relevant tertiary qualification would be beneficial (Business Administration, Office Management, etc.).
• Certifications in project management, executive support, or digital productivity tools are advantageous.
• 3 - 5 years of proven experience as an Executive or Personal Assistant supporting C-suite or senior executives.
• Outstanding written and verbal communication skills are essential. You must be highly organized, detail-oriented, and capable of exceptional time management and multitasking.
• Proficient in the Microsoft Office Suite and have experience with calendar, travel, and expense management systems.
• Comfortable using digital collaboration tools like Teams.
• Possess a high level of integrity, confidentiality, and discretion. You are professional, tactful, and trustworthy, with the ability to balance business and personal priorities.
• Proactive and resourceful mindset, with the ability to anticipate needs, adapt quickly to shifting priorities, and remain calm and composed under pressure.
• Strong emotional intelligence and interpersonal skills, which are crucial for liaising effectively with senior leadership and stakeholders.

Additional information

Requirements: Executive Assistant, property developer, CEO support, administrative, calendar management, travel, communication, project management, C-suite, Microsoft Office Suite.