Executive Assistant

Recruitment Matters Africa Pvt Ltd; Cape Town; On-site; ZAR 250,000 - 400,000; Full time

Job summary

A dynamic and proactive Personal Assistant is needed to support a driven entrepreneur in Cape Town. This full-time role involves managing a busy calendar, handling financial administration, and coordinating communication with clients and suppliers. The ideal candidate will have at least 3 years of experience, exceptional organizational skills, and a knack for multitasking. Familiarity with tools like Google Suite and a solution-oriented mindset are key for success in this role.

Qualifications

• Minimum 3 years experience as a Personal or Executive Assistant ideally supporting C-level executives.
• Exceptional organizational skills and strong time management abilities.
• Confidence using tools like Google Calendar, Excel, FreeAgent, and online booking systems.

Responsibilities

• Coordinate a busy and ever-changing calendar: schedule meetings, manage appointments, and organize international travel.
• Handle financial admin: reconcile accounts, manage expenses, and liaise with the accountant.
• Professionally communicate with clients and suppliers, maintain detailed and accurate records.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Excel

Calendar Management

Google Suite

Job description

Our client is looking for a highly organized emotionally intelligent and proactive Personal Assistant to become the right hand to a driven entrepreneur. Based out of the CEOs home office in Stirling this is a full-time office-based role offering variety responsibility and the chance to truly make an impact.

In this dynamic position youll juggle everything from high-level diary management and client liaison to running local errands and ensuring business and personal tasks are completed with precision. The right candidate thrives on managing the details is calm under pressure and brings a solution-first attitude to every challenge.

Key Responsibilities

Coordinate a busy and ever-changing calendar : schedule meetings manage appointments and organize international travel

Handle financial admin : reconcile Amex PayPal and FreeAgent accounts; manage expenses and travel claims

Prepare VAT returns track loyalty programs and liaise with the accountant as needed

Professionally communicate with clients suppliers and service providers on the CEOs behalf

Maintain detailed and accurate records tracking tasks through to completion

Run personal errands including dry cleaning deliveries and ad hoc household support

Provide timezone-flexible support during periods of international travel

Requirements

Minimum 3 years experience as a Personal or Executive Assistant ideally supporting C-level executives or entrepreneurs

Exceptional organizational skills and a knack for keeping operations running smoothly

Strong time management and multitasking abilities with a proactive and detail-oriented mindset

Confidence using tools like Google Calendar Excel FreeAgent and online booking systems

Discretion emotional intelligence and professionalism in handling sensitive information

Adaptability reliability and a solutions-focused attitude-even when things change quickly

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-time

Experience : years

Vacancy : 1