Executive Administrator

Boardroom Appointments; Sandton; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading recruitment agency is seeking an Executive Assistant to provide support to the Group Executive Office. Responsibilities include diary management, booking travel, and performing various administrative tasks. The ideal candidate should have a Grade 12 qualification, and 2 to 5 years experience in an Executive Administrator role. Proficiency in electronic tools for diary management and general administration is essential. Join a dynamic team and contribute to the success of our operations.

Qualifications

• Minimum of 2 to 5 years of experience in an Executive Administrator position.
• Knowledge of software packages and tools for diary management.
• Ability to manage information and maintain data integrity.

Responsibilities

• Provide support with adhoc administrative duties.
• Manage the diary for executives to ensure proper scheduling.
• Document management through reports and related materials.
• Maintain accurate records and transaction work.

Skills

Diary management

General Administration

Project management

Communication skills

Information Management

Education

Grade 12

Tools

Software packages for administration

Electronic diary management tools

Job description

To deliver a support service to the Group Executive Office and support various teams interms of interfacing between the Executive and key stakeholders.To provide Executive Assistant administrative support which includes attending meetings and forums,diary management, booking and coordination of travel and invoice payment management.

• Grade 12
• Minimum of 2 to 5 years experience in an Executive Administrator position
• Knowledge of software packages
• Electronic tools for diary management
• Information Management
• General Administration
• Project management
• Excellence and quality orientation

Duties and Responsibilities:

• Provide support with adhoc administrative duties
• Provide diary management support by ensuring that the calendar of the manager is properlyco- ordinated and confirmed
• Plan and co-ordinate the daily electronic diary of the relevant managers and ensure allmeetings and deadlines are communicated to relevant parties
• Document and data management through the composing of reports, presentations, emails,and related documents
• Ensure that transaction work, maintenance of records, registers is accurate and within agreed timeframes while maintaining departmental system to ensure data integrity
• Keep the relevant executive / manager informed of various activities within and outside thegroup
• Follow-up on assignments / tasks delegated by the Executive / Manager,
• Initiate dialogue to build professional working relationships with all stakeholders displayingexcellent abilities to listen, advise, influence, negotiate, and present at all levels.