Debtors Clerk

The Legends Agency; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in Cape Town is seeking a Debtors Clerk to manage client records, collect outstanding payments, and ensure credit control. The role includes liaising with customers, preparing legal files, and providing reports on debtor accounts. A strong understanding of financial controls and experience in debtors management are essential for success in this position.

Benefits

Full medical aid contribution after probation

Responsibilities

• Create and update client records as required.
• Collect outstanding amounts on due and overdue accounts.
• Manage credit control on debtor accounts.

Skills

Debtors Management

Financial Controls

Credit Notes

Tools

Business Central

Job description

Debtors Clerk

Salary R10 000 - R12 000 PM depending on experience
6 months probation period
Full medical aid contribution once permanent.
Financial package: Business Central
Paardeneiland, Cape Town

Debtors Clerk Responsibilities include:

1. Create and update client records as required.
2. Collect outstanding amounts on due and overdue accounts.
3. Manage credit control on debtor accounts, including suspension, releasing accounts, and flagging problematic accounts for the Financial Controller.
4. Liaise with customers and sales department regarding payments.
5. Send reminders to customers.
6. Prepare legal files for overdue accounts to hand over to attorneys, with approval from the Financial Controller.
7. Reconcile accounts to resolve disputes.
8. Provide weekly/monthly reports on the debtors book based on ageing.
9. Handle customer requests for copy invoices, signed PODs, and credit notes.
10. File invoices, PODs, and credit notes.
11. Print and email monthly customer statements.
12. Perform admin, reception, and switchboard duties.
13. Adhere to ISO requirements to continuously improve departmental goals.
14. Assist the Financial Controller and Office Manager with ad-hoc tasks such as audits, stock takes, ISO compliance, etc.
15. Use Business Central as the financial package.

Desired Skills:

• Experience with debtors management
• Knowledge of financial controls
• Familiarity with credit notes