Creditors Clerk

121talent Pty; Durban; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A leading Chemical Manufacturing company based in Durban is seeking a Creditors Clerk. You will be responsible for managing creditor invoices, following up on discrepancies, and ensuring timely payments. Applicants should have a Grade 12 Senior Certificate and at least 2 years of relevant experience. This is a full-time position with a focus on ensuring accurate financial documentation and deadlines.

Qualifications

• Minimum of 2 years experience in a similar position.

Responsibilities

• Stamp date when received for invoices.
• Check each invoice has a signed delivery note.
• Follow up on price and quantity discrepancies.
• Capture invoices on the creditors system within three days.
• Perform the duty of auditor at quarterly stock counts.

Skills

Customer Service

Communication skills

Basic Math

Cashiering

Computer Skills

Math

Retail Sales

10 Key Calculator

Copywriting

Cash Handling

Planograms

Stocking

Education

Grade 12 Senior Certificate

Job description

Overview

Our client, a leading Chemical Manufacturing company based in Durban, is looking to fill the position of Creditors Clerk.

Responsibilities

Invoices

• Stamp date when received
• Check that each invoice has a signed delivery note
• Check the necessary approvals
• Attach the purchase orders
• Check if stock item and check and attach the correct GRV
• Attach all the documents and send them through to the relevant managers for approval
• The above process takes up to a week to complete and happens on a monthly basis
• Fixed Costs signed off by relevant managers within one week
• Stock signed off by Procurement & Logistics Executive within one week

Discrepancies

• Follow up on all price and quantity queries
• Credits - follow up on old credits with suppliers
• PODs - contact the supplier and the person who received the delivery to request the documents and the delay
• The above process must be resolved within one month

Reconciliations

• Capture invoices on the computerised creditors system within three days. COD and once-off payments to be captured and paid within the month of them being received
• Check creditors statements for any missing documents; request them, go through the matching process and get them authorised within three days
• Do a recon to balance amount on SAGE and the age analysis against the statement
• Contact supplier for any queries on statements before the 25th of the month
• Create payment docs on SAGE and load payments on Standard Bank two days before payment is due

Accruals

• Call suppliers to get the statements and invoices - Fixed costs
• Check GL codes on system and allocate them to the invoices
• Call suppliers to get the statements and invoices; get the allocation from Hod; process the invoices; if unable to process on system then compile a spreadsheet with figures in order to meet deadline - Transport within two days
• Compile a spreadsheet with these figures

Filing

• File all documents upon completion for COD payments and by the 3rd day of the new month for month end payments

Stock Counts

• Perform the duty of auditor at quarterly stock counts

Qualifications and Experience

• Grade 12 Senior Certificate
• Minimum of 2 years experience in a similar position

How to Apply

If you are interested in applying for this role please send a detailed copy of your CV to

If you have not been contacted within two (2) weeks please consider your application as unsuccessful.

Key Skills

Customer Service, Communication skills, Basic Math, Cashiering, Computer Skills, Math, Retail Sales, 10 Key Calculator, Copywriting, Cash Handling, Planograms, Stocking

Employment Type

Full-Time

Experience

years

Vacancy

1