Creative PMO Coordinator

OLIVER+; Johannesburg; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A global marketing agency is seeking a Workflow / PMO Coordinator in Johannesburg (Remote until further notice) to oversee office operations, manage invoicing processes, and lead staff training. Candidates should have a Bachelor's degree and at least 2 years of experience in project management roles. Strong proficiency in Excel and PowerPoint is essential. This full-time role promotes operational excellence and effective project management practices.

Qualifications

• 2+ years of experience in office, PMO, or project management roles.
• Strong proficiency in Excel for financial interpretation.
• Excellent organizational and communication skills.

Responsibilities

• Oversee invoicing processes and prepare MI packs.
• Ensure project documentation is up to date and accurate.
• Coordinate internal communications and organize meetings.

Skills

Attention to detail

Analytical skills

Interpersonal skills

Multitasking

Problem-solving

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

MS Office Suite (Excel, PowerPoint)

Job description

Brandtech+ (formerly OLIVER+) is a global team of creative thinkers, tech-savvy trendsetters, and production pros specialising in film, CGI, automation, AI, motion design, and digital/print content. We partner with over 300 clients in 40+ countries and counting. Our focus is to connect clients with high-quality solutions, talent and ambitious opportunities worldwide.

As a part of The Brandtech Group, we are at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.

Location: South Africa (Remote until further notice)

Position Type: Full-Time

Overview

The Workflow / PMO Coordinator is instrumental in overseeing office operations, managing invoicing, preparing management information (MI) packs, and leading staff onboarding and training. A key aspect of this role is supporting PMO activities—enabling and improving project management practices across the team. This individual will leverage strong interpersonal skills to engage confidently with clients and colleagues, ensure operational excellence, and interpret complex financial information. The role requires a high level of attention to detail, proficiency in both PowerPoint and Excel, and a proactive, self-starting approach to challenges.

What you will be doing

General Office & PMO Management

• Oversee invoicing processes, including management fees and ad hoc projects.
• Prepare and deliver comprehensive MI packs and PMO reports on a monthly basis.
• Ensure all project documentation, trackers, and financial summaries are up to date and accurate.
• Implement and maintain office and PMO policies, standard operating procedures, and best practices.
• Lead staff onboarding and offboarding, including orientation and training.
• Facilitate and coordinate resource allocation, meeting project deadlines and business objectives.

Project Management

• Demonstrate working knowledge of project management methods and project lifecycle, supporting internal and external projects as needed.
• Collaborate with the PMO lead and project managers, providing assistance with project planning, scoping, and stakeholder communication.
• Be prepared to step in and provide practical PMO and project support, while maintaining a focus on PMO functions rather than hands-on project management as a primary task.
• Leverage strong Excel skills to interpret and analyze project financials, identify risks, and recommend process improvements.
• Utilize advanced PowerPoint skills to prepare professional presentations and dashboards for client and management meetings.

Administrative, Communication & Reporting

• Coordinate and distribute internal communications, newsletters, and project updates.
• Organize meetings, prepare agendas, minutes, and communicate key actions to stakeholders.
• Serve as a point of contact for resolving issues, requiring a strong, confident personality to stand firm with clients when necessary.
• Maintain internal communication platforms and email distribution lists.
• Ensure all compliance and employee records are accurately maintained.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• 2+ years of experience in office, PMO, or project management roles.
• Strong proficiency in MS Office Suite—especially Excel (for reading/interpreting financial decks) and PowerPoint.
• Excellent organizational, multitasking, and prioritization abilities.
• Strong interpersonal and communication skills, with the confidence to interact with demanding clients.

What you need to be good at

• Attention to detail, accuracy, and a process-oriented mindset.
• Self-starter, able to work independently and proactively suggest improvements.
• Strong analytical, problem-solving, and stakeholder management abilities.
• Ability to work both independently and as part of a team, standing one's ground as required.

Req ID - 14336

Values

• Be Ambitious to succeed
• Be Imaginative to push the boundaries of what's possible
• Be Inspirational to do groundbreaking work
• Be always learning and listening to understand
• Be Results-focused to exceed expectations
• Be actively pro-inclusive and anti-racist across our community, clients and creations

Brandtech+, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

Brandtech+ has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.