Costing Clerk

Bluespec Holdings; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading repairs company in Gauteng seeks a professional to manage the costing and authorisation of repairs. The role involves ensuring all repairs are accurately costed and invoiced while adhering to insurance policies. The ideal candidate will have strong attention to detail and excel in documentation and communication with various departments. The position requires timely follow-ups to ensure resolution of outstanding matters, and close collaboration with the Operations Director for daily operations.

Responsibilities

• Ensure accurate costing of repairs and authorisations.
• Confirm accuracy of labour and paint rates.
• Cross-check parts with supplier invoices.
• Cost work in progress (WIP) accurately.
• Escalate unpurchased parts to the manager.
• Ensure authorisations are received before invoicing.
• Obtain correct documentation from departments for additional work.
• Follow up on unauthorised parts for resolution.
• Get authorisation for WIP and final costing from assessors.
• Ensure invoices are accompanied by required documents.
• Complete administration tasks accurately and timely.
• Review costing with Operations Director daily.
• Amend documents per directive and submit for authorisation.
• Follow up on outstanding documentation within 24 hours.
• Invoicing to be completed after all documents are signed off.

Job description

Job Purpose

To ensure that expenditure on repairs is recovered at a required profit, and that insurance companies' policies are adhered in line with SLAs, at all times.

Responsibilities

• Ensuring that the correct value for the costing of the repair is ascertained and authorised
• Confirm accuracy of labour and paint hourly rates and price mark-up.
• Cross checking of parts to supplier invoices.
• Work in progress – cost the WIP to ensure that the cost of the sales is correct.
• Escalate parts not purchased to Parts Manager / Estimator / Additional clerk.
• Before commencement of invoice, must ensure authorisation is received for job and additional .
• Ensuring correct documentation for approval from additional clerk, pre-costing department, estimators and parts buyer on additional work not originally quoted for.
• Follow up with parts buyer and additional clerk regarding unauthorised parts for timeous resolution.
• Obtaining authorisation on work in progress and final costing from assessor.
• All parts billed to insurer must have accompanied invoice.
• Files to be costed from applicable area.
• Completion of relevant administration timeously and accurately.
• Review costing and supporting documents with Operations Director daily for sign off.
• Amend as per ops director and submit to assessor with all supporting documents for speedy authorisation.
• Follow up on outstanding documentation and escape if not resolved within 24 hours.
• Once all final documents have been received and signed off, invoicing to be carried out.

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