Company Secretary & Legal Manager

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 500 000 - 600 000; Full time

Job summary

A leading human resources consultancy in Stellenbosch is seeking a Company Secretary to manage corporate governance, prepare meeting documents, and ensure compliance with legal standards. The ideal candidate will have a BA LLB/BCom Law degree and over 5 years of relevant experience. Strong organizational, leadership, and communication skills are essential for handling responsibilities effectively. This role offers the opportunity to work closely with various entities within the Group and ensure adherence to statutory regulations.

Qualifications

• 5+ years of work experience in a similar role.
• Ability to handle and prioritise multiple tasks and meet all deadlines.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Act as the designated Company Secretary for various entities within the Group.
• Prepare agendas, meeting-packs and minutes for various meetings.
• Ensure compliance with the Companies Act and other related legislation.

Skills

Excellent planning and organisational skills

Strong leadership qualities

Strong communication skills

Attention to detail

Education

BA LLB / BCom Law degree

Job description

Reference: 10841 NB

Consultant: Nine Broodryk

Job Description:

• Company secretarial and corporate governance:
  • Act as the designated Company Secretary for various entities within the Group.
  • Prepare agendas, meeting‑packs and minutes for various entities within the Group and distribute them within the deadlines.
  • Ensure that minutes of meetings are properly recorded, approved and circulated in a timely manner.
  • Ensure directors’ decisions are properly recorded and that action items are circulated to the responsible persons after every meeting.
  • Facilitate internal meetings with management and directors.
  • Provide guidance to the various committees/ meetings regarding governance matters, including adherence to
  • Memoranda of incorporation, policies, charters and approval frameworks.
  • Develop and coordinate reviews and approvals of Governance Policies including Board charters.
  • Maintain a register of Governance Policies as approved by the Executive Committee on behalf of the Board.
  • Maintain a complete list/ framework of the Delegations of Authority.
  • Ensure compliance with the Companies Act and other related legislation.
  • Carrying out the company’s statutory functions and ensuring statutory compliance (with the Companies Act and other legislation), to include, but not limited to, the filing of annual returns and submissions and lodgments at CIPC.
  • Maintain all statutory records and internal entity records and registers and liaise with external auditors, service providers and the Finance Division where needed.
• Legal management:
  • Liaise with external lawyers regarding legal issues.
  • Update legal documentation, e.g., sales contracts, terms and conditions etc.
  • Identify and manage legal risks in contracts, operations and claims.
  • Review and assess contracts and other legal documents to mitigate risk to organisation.
  • Report on legal issues and developments which may significantly impact on the Organisation and relevant Exco members’ division or functional areas.
  • Provide historical reference by developing and utilizing filing and retrieval systems.
  • Manage and coordinate the submission of all changes to the Trust Deeds of the Trusts with the Master of the High Court.
  • Manage and facilitate B‑BBEE requirements for various entities within the Group.
  • Ensure the audit and verification processes of B‑BBEE contributions are conducted.
  • Monitor the implementation of various B‑BBEE initiatives in areas of ownership and management control.

Qualifications:

• BA LLB / BCom Law degree
• 5+ year’s work experience in a similar role.
• Excellent planning and organisational skills.
• Strong leadership qualities.Strong communication skills.
• Ability to handle and prioritise multiple tasks and meet all deadlines.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent attention to detail.

How to Apply:

• Email your comprehensive CV to [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.