CommercialCivil Litigation Secretary

Red Ember Recruitment (PTY) Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable Legal Practice based in the V & A Waterfront Cape Town is seeking an experienced Commercial Secretary. The role includes providing administrative support, preparing and managing legal documents, and maintaining client files. Ideal candidates will have strong knowledge of legal terminology, excellent organizational skills, and proficiency in Microsoft Office. This is a full-time position offering opportunities for professional growth and client interaction.

Qualifications

• Strong knowledge of legal terminology, procedures and documentation.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.

Responsibilities

• Provide administrative support by managing schedules.
• Prepare and manage correspondence.
• Maintain and organize client files.
• Liaise with clients on behalf of the Commercial Department.
• Manage client billing and invoicing.
• Co‑ordinate meetings and appointments.

Skills

Strong knowledge of legal terminology

Excellent organizational skills

Proficiency in Microsoft Word

Strong written and verbal communication skills

High attention to detail

Professional and approachable attitude

Ability to maintain confidentiality

Education

Relevant legal qualification or certification

Tools

Microsoft Office

LegalSuite

Job description

A reputable Legal Practice based in the V & A Waterfront Cape Town is seeking the professional services of an experienced Commercial Secretary.

Key Responsibilities

• Provide administrative support by managing schedules, drafting and managing correspondence.
• Prepare, proofread and file documents such as commercial agreements, company documents and the like.
• Maintain and organize client files ensuring all documents are accurate and up-to-date.
• Liaise with clients and relevant parties on behalf of the Commercial Department.
• Manage client billing, file management and invoicing as required.
• Co‑ordinate meetings and appointments.
• Maintain confidentiality and ensure the protection of sensitive information.
• Drafting and preparation of Commercial Agreements and relevant Commercial Documents.
• Drafting and preparation of court and/or commercial documents.
• Filing and record keeping.
• Billing and capturing accounts.

Requirements

• Strong knowledge of legal terminology, procedures and documentation.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Strong written and verbal communication skills.
• High attention to detail and ability to work under pressure.
• A professional and approachable attitude with excellent interpersonal skills.
• Ability to maintain strict confidentiality and handle sensitive information.

Desirable Skills

• Knowledge of Litigation and/or Company Law is an advantage.
• Previous experience and/or knowledge of commercial agreements and related matters (CIPC, FICA and the like).
• Knowledge and working proficiency of LegalSuite will be advantageous.
• Office management and billing systems.
• Relevant legal qualification or certification is beneficial.
• Able to work independently and have meticulous attention to detail.

Experience

• Microsoft Office: 1 year (Required)
• Secretarial Experience: 2 years (Required)
• No LLB graduates to apply for this position.

Employment Type

Full Time

Vacancy

1